Company Description Allied Engineering Group (AEG), founded in 1994, is recognized as one of the leading SWIFT Service Bureaus worldwide and holds full accreditation under the SWIFT Shared Infrastructure Program’s “Standard Operation Practice” level. AEG focuses on recreating IT and business solutions through sophisticated, state-of-the-art products and services tailored to an exclusive range of clients while helping organizations optimally manage their operations by delivering reliable, high-quality solutions.
Role Description The Administrative Assistant is responsible for providing day-to-day administrative and secretarial support to ensure the smooth and efficient operation of the office. The role involves managing correspondence, schedules, documents, and general administrative tasks while maintaining a professional and organized work environment.
Key Responsibilities
• Provide daily administrative and secretarial support to the office and relevant team members.
• Manage incoming and outgoing correspondence, emails, and other communications.
• Answer and direct phone calls and respond to routine inquiries professionally.
• Organize and maintain documents, records, and administrative files.
• Manage schedules, appointments, meetings, flights, and related arrangements.
• Prepare, format, and review letters, reports, presentations, and other documents.
• Assist with the preparation and coordination of meetings and follow up on related administrative tasks.
• Maintain accurate and up-to-date administrative records.
• Coordinate with employees, management, clients, and external parties when required.
• Handle multiple administrative tasks and prioritize work according to urgency and importance.
• Support general office operations and assist with other administrative duties as assigned.
• Maintain confidentiality when handling company and employee information.
Qualifications
• Fluency in French, Arabic, and English, both spoken and written.
• Bachelor’s degree in any relevant field.
• Previous experience in a similar administrative or secretarial role is considered an advantage.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision.
• Professional appearance, attitude, and interpersonal skills.
• Proactive, reliable, and well-organized approach to work.
