We're Hiring | Administrative & Executive Assistant
Company: Measurement Methods Technology (MMT)
Location: Al Khobar, Saudi Arabia
Employment Type: Full-Time | On-Site
Department: Administration
Reporting To: General Manager
Company DescriptionMeasurement Methods Technology (MMT) is a Saudi-based company specializing in test and measurement instruments, industrial technologies, and advanced technical solutions.
We are committed to delivering high-quality products and professional services while maintaining strong customer relationships and operational excellence.
Role DescriptionWe are looking for a highly organized, proactive, and detail-oriented Administrative & Executive Assistant to support the General Manager and oversee daily administrative activities.
The ideal candidate will be responsible for executive assistance, customer account coordination, payment collection follow-ups, internal documentation, and communication between departments, ensuring efficient business operations.
Key Responsibilities1. Executive & Administrative Support
- Provide direct administrative and executive support to the General Manager.
- Manage schedules, appointments, meetings, and business correspondence.
- Prepare professional emails, letters, reports, and presentations.
- Coordinate directly with the General Manager and provide regular progress updates.
- Follow up on assigned tasks and ensure their timely completion.
- Organize office activities, administrative documents, and confidential records.
- Handle incoming emails and inquiries, responding or forwarding them to the appropriate departments.
- Perform additional duties assigned by the General Manager.
2. Customer Accounts & Payment Follow-Up
- Monitor outstanding customer payments and follow up on receivables to ensure timely collection.
- Coordinate with customers regarding overdue invoices and payment schedules.
- Maintain accurate customer account information and payment follow-up records.
- Work closely with the Accounting Department to resolve payment-related issues.
- Prepare periodic reports on outstanding payments and collection progress.
- Escalate delayed payments or unresolved issues to management.
3. Customer Registration & Documentation
- Register and update customer information accurately in the company's internal system (ERP/Odoo).
- Complete customer registration on external client portals and electronic procurement platforms.
- Ensure all required customer documentation is accurate, complete, and up to date.
- Organize and maintain customer files, ensuring confidentiality and easy accessibility.
- Monitor customer account status and coordinate the necessary updates or renewals.
4. Sales & Department Coordination
- Coordinate with Sales Engineers and customers to support smooth daily operations.
- Follow up on customer requests, pending documents, and administrative requirements.
- Coordinate between the Sales, Accounting, Purchasing, and Management departments.
- Track pending tasks and ensure proper follow-up with the responsible employees.
- Support internal communication to improve operational efficiency.
5. Supplier & Order Coordination
- Communicate with suppliers regarding orders, required documentation, and delivery updates.
- Follow up on shipments and pending supplier requests.
- Coordinate with the Purchasing Department to ensure timely order processing.
- Maintain organized records of supplier correspondence and related documentation.
6. Reporting & Office Management
- Prepare daily, weekly, and monthly administrative reports as requested.
- Maintain organized records, correspondence, and document filing systems.
- Monitor assigned tasks and provide regular status updates to management.
- Assist with travel arrangements, meetings, and office requirements.
- Ensure the smooth operation of daily administrative activities.
Qualifications & Requirements Diploma or Bachelor's degree in Business Administration, Management, or a related field.
* Previous experience in administrative assistance, executive support, or office coordination is preferred.
* Excellent English communication skills (written and spoken).
* Strong Arabic communication skills.
* Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
* Experience with ERP systems, preferably Odoo, is an advantage.
* Basic understanding of customer accounts, invoicing, and payment follow-up.
* Strong organizational, multitasking, and problem-solving skills.
* Excellent communication and coordination abilities.
* High attention to detail, confidentiality, and professionalism.
* Ability to work independently and manage multiple priorities.
* Strong follow-up skills and ability to meet deadlines.*
What We Offer
- * Professional and supportive working environment.
- Direct exposure to senior management and business operations.
- Opportunities for career development and professional growth.
- Competitive salary based on qualifications and experience.
Work Location: Al Khobar, Saudi Arabia
Job Type: Full-Time, On-Site
Interested candidates are invited to submit their updated CV.
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