Madrasati Initiative, implemented under the Jordan River Foundation (JRF), is seeking to recruit a qualified and experienced Accountant Senior Officer to support the effective management of the organization's financial operations.
The position will serve as the primary day-to-day finance focal point and will be responsible for maintaining accurate accounting records, processing financial transactions, supporting budgeting and financial reporting, monitoring project expenditures, ensuring compliance with organizational policies and donor requirements, and supporting statutory and audit requirements.
The position will work closely with the Finance and Administrative Supervisor, Programme, Administration, Procurement, HR and other relevant functions to ensure that financial operations are accurate, timely, well documented and compliant.
Core Responsibilities:
The Accountant Senior Officer will be responsible for the day-to-day financial and accounting operations of Madrasati, under the supervision of the Finance and Administrative Supervisor. The key responsibilities include:
• General Accounting: Manage daily accounting transactions, maintain accurate ledgers, prepare journal entries, and ensure proper coding and supporting documentation for all transactions.
• Accounts Payable & Receivable: Process and monitor supplier payments, invoices, receivables, and outstanding balances while ensuring proper approvals and documentation.
• Bank & Cash Management: Maintain bank and cash records, prepare monthly bank reconciliations, manage petty cash, conduct cash counts, and monitor cash balances.
• Staff Advances & Liquidations: Maintain staff advance records, monitor outstanding advances, review liquidations, and ensure timely clearance of outstanding balances.
• Project Accounting: Maintain accurate financial records for all projects and ensure that expenditures are correctly allocated to projects, donors, activities, cost centers, and budget lines.
• Donor Financial Management: Ensure donor-funded expenditures comply with approved budgets and donor requirements and support the preparation of donor financial reports and supporting schedules.
• Budget Monitoring: Monitor expenditure against approved budgets, prepare Budget vs. Actual reports, identify significant variances, and support budget revisions and reallocations.
• Financial Reporting: Prepare accurate and timely monthly, project, donor, and management financial reports and ensure that reported figures are reconciled with the accounting system.
• Month-End & Year-End Closing: Coordinate the operational closing process, including reconciliations, accruals, prepayments, depreciation, adjustments, and preparation of closing schedules.
• Payroll & Staff Payments: Support payroll processing, salary payments, payroll accounting, staff deductions, social security, and other employee-related financial transactions in coordination with HR.
• Tax & Statutory Compliance: Support compliance with applicable Jordanian tax and statutory requirements, including tax calculations, withholding, documentation, submissions, and related reconciliations.
• Procurement & Payment Controls: Review the financial aspects of procurement transactions, verify budget availability, supporting documentation, approvals, invoices, and compliance before payment.
• Internal Controls: Implement and maintain financial controls, conduct regular reconciliations, ensure proper approvals and documentation, and report any irregularities or control weaknesses.
• Fixed Assets: Maintain the fixed asset register, record additions and disposals, calculate depreciation, and support periodic physical verification of assets.
• Audit Support: Prepare financial schedules, reconciliations, and supporting documents for internal and external audits and assist in addressing audit queries and recommendations.
• Financial Documentation: Maintain complete, accurate, and organized financial records and ensure that documents are readily available for management, donor, audit, and statutory review.
• Cash-Flow Management: Support cash-flow forecasting, monitor available funds and upcoming payments, and highlight potential cash-flow requirements or risks to the Finance and Administrative Supervisor.
• Financial Analysis: Analyze expenditure, budget utilization, project burn rates, variances, commitments, and other financial trends and provide relevant information to management.
• Departmental Coordination: Work closely with Programme, Procurement, Administration, HR, and other teams to provide financial guidance, follow up on documentation, and ensure compliance with financial procedures.
• Financial Systems: Ensure accurate and timely entry of financial information into the accounting system and support improvements to financial processes, reporting tools, and systems.
• Management Support: Provide timely financial information, analysis, reconciliations, and ad-hoc reports to support management decisions and financial planning.
• Risk & Compliance: Proactively identify and escalate financial, budgetary, tax, donor compliance, cashflow, and internal control risks to the Finance and Administrative Supervisor.
• Confidentiality & Professionalism: Maintain strict confidentiality of financial and employee information and perform all duties with integrity, accuracy, accountability, and professionalism.
• Other Duties: Perform other finance and accounting duties assigned by the Finance and Administrative Supervisor.
Educational Qualifications • Bachelor's degree in Accounting, Finance, or a related field.
Language Skills • Excellent English and Arabic language skills (written and spoken)
Years of Experience • 4-6 years in finance department.
Nature of Experience • Knowledge in ERP systems.
• NGO Experience
