Job Summary
Responsible for providing support in the various Human Resource & Administration functions including recruitment and employee relations and provide an efficient services delivery that is aligned with the departmental and corporate strategy.
Key Responsibilities
- Assists in the recruitment process and maintains an up-to-date database of all employees and file management.
- Review and update job descriptions and candidate specifications before recruitment process.
- Screen applications, prepare shortlists, finalize ranking and schedule interviews in coordination with the hiring manager and HR Manager.
- Conducts induction / orientation program for all newly joined employees as per the company standards.
- Coordinates with the PRO for new joiner’s visas, visa cancelation and visa renewals.
- Coordinate with outsource suppliers to provide company with the required manpower after obtaining the required approval.
- Assist in Processing the monthly payroll using HRMS and ensure that all entries are accurate and entered on time.
- Responds to employees’ requests, suggestions & queries in a timely and professional manner, address their complaints, recommends solutions and make sure they have been handled properly.
- Prepares HR related reports such as (leave reports, attendance reports, Recruitment reports) and submit to the Manager in a timely manner.
- Monitors daily attendance & Overtime. Tracks and processes the leave (Annual, Sick,..etc) for employees.
- Processes the end of service settlement and ensure all documents are signed and filed as per Company policy.
- Conducts exit interviews for resigning employees and submit the results in the HRMS system.
- Drafts end of service entitlement calculation.
- Prepare tickets LPO based on the approval and forward to Travel agent verify the invoices as requests by accounts vs the LPO’s.
- Maintain company’s registration log file. Coordinate with representative to renew company’s registrations, dealership documents, authorized signatory before due date.
- Arrange hotel booking as required and coordinate with Receptionist. Arrange furnished apartments if requested by department managers depends on project, and ensure visits visa delivered to the booked hotel. Maintain PSL for hotels.
- Coordinate with PRO for Visit visas requested by departments.
- Support all departments to get the attestations done by company representative as requested.
- Coordinate medical insurance registration and renewal process.
- Performs other related duties as maybe required.
Experiences & Qualifications
- Minimum Bachelor’s degree in business admin or related field.
- Professional Certificate in HR, preferable PHRi.
- Minimum 4 years of experience in the same field.
- Solid knowledge and experience in country labor law.
- Experience in using HRMS.
- Ability to handle confidential material and information
- Excellent communication skills.
