Job Summary
Coordinate the enterprise calendar, decision forums, and governance mechanisms for the CEO by coordinating cross-functional inputs, documentation, and communications to ensure efficient, transparent, and well-governed executive operations.
Responsibilities
Enterprise Calendar & CEO Decision Forums
- Manage the enterprise calendar by synchronizing decision forums, review sessions, and stakeholder meetings to ensure timely deliberation and alignment of Expo priorities.
- Facilitate the timely dissemination of CEO decisions and forum outcomes to relevant functions, in coordination with Correspondence & Records Management for official memoranda and correspondence.
- Support continuity of executive operations by maintaining backup plans and delegate processes, in coordination with Correspondence & Records Management for documentation repositories, to minimize disruption during peak event periods.
- Undertake ad-hoc assignments and requests from the CEO and CEO Office leadership within the scope of CEO Office Operations.
Board & Committee Briefing Pack Integration
- Coordinate board and committee briefings by consolidating inputs from all verticals and ensuring integration with the Secretariat and Decision Support to maintain transparency and compliance with governance protocols.
- Coordinate the compilation and timely circulation of decision packs for CEO forums, in coordination with Decision Support for analysis and decision briefs.
Governance Alignment
- Facilitate governance alignment by organizing executive councils, steering committees, and working groups to ensure coherent implementation of strategic objectives.
- Track enterprise governance compliance by monitoring adherence to decision-making frameworks and escalation procedures to uphold transparency and institutional discipline.
- Implement standardized templates and approval workflows for decision forums, in coordination with Correspondence & Records Management for document control and archiving, to safeguard decision traceability.
Cross-functional Initiatives & Structured Reviews
- Monitor cross-functional initiatives by maintaining registers of inter-departmental projects and follow-up actions to track delivery progress and escalate risks early, excluding special projects coordinated by Decision Support.
- Support structured reviews by scheduling quarterly performance and risk meetings with vertical heads to maintain momentum across critical initiatives.
- Implement workflow automation by adopting collaborative tools for tracking CEO requests and actions to enhance responsiveness and accountability.
Educational Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Management Information Systems, Project Management, or a related field.
- Master’s degree in a relevant field is preferred.
Professional Certifications Preferred
- Project Management Professional (PMP) or equivalent certification is an advantage.
- Governance or corporate secretarial certification is an advantage.
Experience
5+ years of relevant experience, including supervisory or managerial roles.
Nature of Experience
- Experience in a CEO office, executive office, or corporate governance function within a large organization.
- Experience coordinating executive decision forums, steering committees, and board or committee briefing materials.
- Experience tracking cross-functional initiatives, actions, and executive requests.
- Experience in giga-projects, major events, or government or semi-government organizations is preferred.
Job Specific Skills
- Executive calendar and decision-forum management.
- Preparation of decision packs, briefings, and executive reports.
- Governance frameworks, escalation procedures, and compliance monitoring.
- Action tracking, registers, and follow-up management.
- Documentation protocols, approval workflows, and records management.
- Collaborative and workflow automation tools.
- Business writing and communication in Arabic and English.
- Stakeholder coordination with senior leadership.
- Discretion and confidentiality in handling sensitive information.
