We’re looking for an organized, proactive professional to manage our office operations, lead procurement activities, and coordinate tasks across departments.
This role combines hands-on office management, supplier negotiation, employee administration, and operational follow-up. You’ll supervise a Junior Office Manager and work closely with management to keep daily activities organized and moving forward.
Key Responsibilities
- Manage daily office operations, facilities, supplies, and administrative processes.
- Source suppliers, compare quotations, negotiate commercial terms, and coordinate approved purchases.
- Monitor supplier performance, deliveries, inventory, and replenishment needs.
- Coordinate tasks involving the Operations Department, tracking responsibilities, deadlines, dependencies, and completion.
- Oversee employee onboarding and offboarding administration, employment records, insurance, and benefits coordination.
- Coordinate expense documentation, invoice follow-up, and requests from Finance and auditors.
- Supervise and support the Junior Office Manager, setting priorities and reviewing progress.
- Organize employee events and support workplace wellbeing initiatives.
- Maintain task trackers and improve administrative procedures.
What We’re Looking For
- Experience in office management, procurement, or a similar administrative role.
- Strong supplier sourcing, negotiation, and relationship management skills.
- Excellent organization, attention to detail, and follow-through.
- Ability to manage competing priorities and coordinate effectively across departments.
- Sound judgment when handling confidential employee and financial information.
- Proficiency in Microsoft Office, particularly Excel; familiarity with Notion or similar task management tools is an advantage.
- Clear communication skills and a practical, solution-oriented approach.
Interested? Apply through LinkedIn with your CV and a brief introduction highlighting your relevant experience.
Hiring #OfficeManager #ProcurementSpecialist #OfficeManagement #Procurement #OperationsCoordination
