OFFICE ADMINISTRATOR – JOB DESCRIPTION
Company: Strategic Exhibitions & Conferences
Location: Dubai, UAE
Employment Type: Full-Time
Job SummaryWe are looking for an organized and reliable Office Administrator to manage daily administrative activities and ensure the smooth and efficient operation of the office. The ideal candidate should have strong organizational and communication skills and be comfortable coordinating with employees, management, clients, vendors, and external stakeholders.
Key Responsibilities
- * Manage day-to-day office administration and ensure the office operates smoothly.
- Handle incoming calls, emails, correspondence, and general inquiries.
- Maintain and organize company records, documents, files, and administrative databases.
- Coordinate office supplies, stationery, equipment, and other requirements.
- Monitor office inventory and coordinate purchases and replenishment.
- Coordinate with suppliers, service providers, building management, and other external parties.
- Assist with meeting arrangements, appointments, and internal company events.
- Prepare letters, reports, documents, presentations, and other administrative materials.
- Support HR with employee documentation, attendance, leave records, onboarding, and other administrative tasks when required.
- Maintain records of company assets, office equipment, and assigned items.
- Assist with travel arrangements, hotel bookings, transportation, and other logistics when required.
- Support the management team with administrative and coordination tasks.
- Coordinate office maintenance, repairs, cleaning, and other facility-related requirements.
- Assist with exhibition and event-related administrative requirements when needed.
- Ensure confidential company and employee information is handled appropriately.
- Perform other administrative duties assigned by management.
Requirements Bachelor's degree or Diploma in Business Administration, Management, or a related field.
* 2–4 years of experience in office administration or a similar role.
* Strong organizational and time-management skills.
* Excellent written and verbal communication skills.
* Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
* Ability to manage multiple tasks and meet deadlines.
* Strong attention to detail and problem-solving abilities.
* Professional attitude with good interpersonal skills.
* Ability to work independently as well as part of a team.
* Previous experience in an exhibitions, events, or corporate environment* is an advantage.
Key Skills
- * Office Administration
- Documentation & Filing
- Coordination
- Vendor & Supplier Coordination
- Office Management
- Inventory Management
- Communication
- MS Office
- Time Management
- Problem Solving
- Attention to Detail
- Teamwork
