Job PurposeThe Chief Accountant is responsible for managing the hotel's day-to-day accounting operations and ensuring accurate financial records, timely reporting, effective financial controls, and compliance with company policies and applicable accounting standards.
The position supports the Director of Finance / Financial Controller in maintaining strong financial controls and ensuring the accuracy and integrity of the hotel's financial information.
Key Responsibilities
- General Accounting
- Manage the day-to-day accounting activities of the hotel.
- Ensure all financial transactions are accurately recorded and properly supported.
- Maintain the general ledger and accounting records.
- Review journal entries, accruals, provisions, and adjustments.
- Ensure accurate and timely posting of all financial transactions.
- Monitor and reconcile balance sheet accounts.
- Ensure proper filing and maintenance of financial documentation.
- Month-End & Year-End Closing
- Coordinate the month-end closing process.
- Ensure all revenue, expenses, accruals, provisions, and adjustments are recorded accurately.
- Prepare and review month-end schedules and reconciliations.
- Assist in preparing year-end financial statements and supporting schedules.
- Ensure closing deadlines are met in accordance with company requirements.
- Accounts Payable & Receivable
- Supervise Accounts Payable and Accounts Receivable activities.
- Ensure supplier invoices are properly verified, approved, and recorded.
- Monitor supplier balances and payment schedules.
- Ensure timely collection and reconciliation of receivables.
- Review outstanding balances and follow up on overdue accounts.
- Maintain accurate vendor and customer accounts.
- Income Audit & Revenue Control
- Review daily hotel revenue reports and supporting documents.
- Ensure revenues from Rooms, Food & Beverage, Spa, Events, and other departments are accurately recorded.
- Reconcile revenue between the PMS, POS, and accounting system.
- Investigate discrepancies and ensure corrective action is taken.
- Monitor cash, credit card, bank, and other payment transactions.
- Ensure appropriate controls over cash handling and revenue collection.
- Bank & Cash Reconciliation
- Review daily cash reports and bank transactions.
- Prepare and review bank reconciliations.
- Monitor cash balances and ensure proper cash controls.
- Investigate and resolve discrepancies promptly.
- Ensure compliance with hotel cash-handling procedures.
- Financial Reporting
- Prepare financial reports and schedules as required.
- Provide accurate financial information to the Director of Finance / Financial Controller.
- Assist with monthly financial reporting and management accounts.
- Analyze significant variances and provide explanations.
- Support management in understanding financial performance.
- Budgeting & Forecasting
- Assist in the preparation of the hotel's annual budget.
- Support monthly forecasting and financial planning.
- Monitor actual results against budget and forecast.
- Identify significant variances and communicate them to management.
- Assist departments in maintaining effective budgetary control.
- Internal Controls & Compliance
- Ensure effective internal financial controls are maintained.
- Monitor compliance with hotel policies, procedures, and financial controls.
- Support internal and external audits.
- Provide requested documentation and financial schedules to auditors.
- Identify control weaknesses and recommend corrective actions.
- Ensure compliance with applicable accounting standards and local statutory requirements.
- Inventory & Cost Control
- Work closely with Cost Control, Purchasing, Stores, and operational departments.
- Review inventory records and stock reconciliations.
- Support monthly stocktaking and investigate discrepancies.
- Monitor food, beverage, and other operational costs.
- Ensure proper recording of inventory movements and adjustments.
- Payroll & Staff-Related Accounting
- Coordinate with HR and Payroll to ensure accurate payroll accounting.
- Review payroll-related journal entries and reconciliations.
- Ensure staff-related expenses and provisions are properly recorded.
- Maintain confidentiality of employee financial information.
- Team Supervision & Development
- Supervise and guide the accounting team.
- Allocate responsibilities and monitor work progress.
- Review the team's work for accuracy and completeness.
- Train and develop finance colleagues.
- Promote teamwork, accountability, and professional standards.
