Job Description
Job Title: Senior Admin Officer
Job Summary
The Senior Admin Officer is responsible for overseeing and coordinating administrative and facility-related operations to ensure the smooth and efficient functioning of the organization. The role involves managing travel arrangements, employee administrative services, office supplies, facility maintenance, and event coordination while ensuring compliance with internal policies, procedures, and operational standards.
Key Responsibilities and Activities
1. Travel & Employee Administration
- Coordinate with travel agencies to arrange employee travel and transportation, ensuring compliance with approved budgets and internal policies.
- Prepare and distribute onboarding materials and welcome kits for new employees.
- Ensure timely registration of new employees in the attendance and timekeeping system.
- Manage employee access cards and identification badges, ensuring accurate documentation and timely processing.
2. Office Administration & Procurement
- Monitor office supply inventory and ensure timely replenishment.
- Coordinate with suppliers and service providers to ensure the availability and timely delivery of required materials and services.
- Maintain accurate records of administrative requests, purchases, and related activities.
3. Facilities & Maintenance
- Oversee office cleanliness and hygiene standards, including common areas and sanitary facilities.
- Conduct regular inspections to ensure compliance with established hygiene and safety standards.
- Supervise and provide clear instructions to cleaning staff, ensuring daily tasks and priorities are properly executed.
- Coordinate with the building maintenance team to address office maintenance requirements and ensure a safe and functional working environment.
4. Events & Operational Support
- Assist in planning and coordinating internal events and employee activities.
- Oversee event logistics, including venue preparation, equipment, setup, and breakdown, ensuring smooth execution.
- Coordinate with relevant internal teams and facility providers to ensure all event requirements are met within agreed timelines.
5. General Responsibilities
- Ensure administrative processes are handled efficiently and in line with internal policies and procedures.
- Identify opportunities to improve administrative workflows and operational efficiency.
- Perform other related duties and responsibilities as assigned by the line manager.
Experience Required
- Minimum 5 years of proven experience in administrative or office management roles.
- Previous experience in facilities coordination, vendor management, and event organization is an advantage.
Qualifications, Technical Skills & Competencies
Education
- Bachelor's degree in Business Administration or a related field.
- MBA or equivalent qualification is considered an advantage.
