Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document
controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI
tracking. This position will work alongside the project management team & require a high level of confidentiality.
ESSENTIAL FUNCTIONS:
• Own/lead projects as assigned under direction of department leader
• Oversee project flow process, through origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Responsible for process to update targets & presentation of status to department management
• Own meeting action list following up with action owners to ensure completion according to schedule
• Plan, design & execute both meetings/off-site events as well as virtual meetings & events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output &
actions, catering & off-site events
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or
rental transportation are reserved
• Support the project with tasks & social activities as needed
• Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have
been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming
new employee/contingent worker & other related support as needed
• Order & maintain supplies needed to support the assigned department area
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support projects through data collection & analysis & translate into visual dashboards
• Support internal NN media campaigns related to the project
• Suggest & implement process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
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Qualifications
