Job Title: Administrations Assistant
Department: Administrations
Location: Al Safi Group Jordan HQ – Amman
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Key Responsibilities :
- Greet and direct visitors, ensuring a courteous and professional reception.
- Answer and route incoming calls, take messages, and follow up as required.
- Schedule and coordinate appointments, meetings, and conference calls for senior executives.
- Prepare, proofread, and distribute official correspondence, reports, presentations, and spreadsheets.
- Monitor and replenish office supplies, ensuring all administrative needs are met.
- Coordinate logistical arrangements for meetings and events, including venue booking and catering.
- Record meeting minutes, finalize them upon approval, and distribute to relevant stakeholders.
- Liaise with external parties (banks, vendors, government agencies) on behalf of management.
- Facilitate smooth internal communication by distributing memos, announcements, and policy updates.
- Uphold the company’s dress code and maintain a professional appearance at all times.
- Exhibit strong interpersonal skills and a friendly demeanor when interacting with colleagues, clients, and visitors.
- Ensure the confidentiality of sensitive information and documents.
Qualifications & Skills:
- Bachelor’s degree in Business Administration or any related field.
- Minimum 2 years of experience in office management or executive support.
- Excellent verbal and written communication skills in English and Arabic.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with company business processes, including handling company registration documents, correspondence, flight and hotel arrangements, visa follow-up with legal counsel, and similar tasks.
- Residence in West Amman.
