Job description
Location: On-Site (Not Remote) / Beirut Office
Job Title: Admin Assistant (Evening Shift)
Working Hours: 4:00 PM – 1:00 AM (Beirut time)
Employment Type: Full-time
About the Role
A dynamic offshore property and facility management support company, is seeking a dedicated and detail-oriented Administrative Assistant to support our team during their operational hours. This role is essential in helping our dispatchers, coordinators, and management operate smoothly, handle documentation, organize workflows, and ensure timely communication.
Key Responsibilities
Monitor, organize, and update digital documents and databases (e.g., ClickUp, email, Google Drive)
Assist in tracking and updating work orders, tasks, and schedules
Coordinate internal communications between dispatchers, field teams, and management
Draft and format reports, invoices, and other operational documents
Follow up on pending items with vendors, clients, or team members as needed
Maintain up-to-date records of completed tasks and assist with filing digital assets (photos, notes)
Support time-sensitive admin needs during the 4PM–1AM operational window
Qualifications
Proven experience in administrative or virtual assistant roles (property management or construction a plus)
Excellent written and verbal communication in English
Strong computer skills (Google Workspace, Excel, email platforms, project/task management tools)
Organized, proactive, and capable of handling multiple priorities
Familiarity with ClickUp or other work order software is a strong plus
