We're hiring a Purchase Executive to support the timely and cost-effective procurement of fit-out, facilities and maintenance requirements through Coupa. You'll work closely with project, facilities and requesting teams to obtain complete technical offers, compare commercial terms, and follow every approved requirement through PO, execution and close-out.
Key Responsibilities
- Review assigned purchase requisitions in Coupa and confirm that the scope, specifications, quantities, delivery timeline and supporting documents are complete before sourcing starts.
- Work with the requesting division to clarify incomplete or unclear requirements and keep the requisition status updated in Coupa.
- Identify suitable UAE suppliers, issue RFQs or RFPs through Coupa and follow up to obtain complete and comparable offers within the required timeline.
- Coordinate technical reviews, samples or site visits with the requesting division. The business or technical owner remains responsible for confirming technical acceptance.
- Prepare clear commercial comparisons, support negotiations and document the recommended supplier and agreed commercial terms for approval.
- Maintain an accurate Coupa record of quotations, communications, approvals, negotiation results and procurement savings.
- Support supplier registration by collecting the required documents and coordinating completion of the approved onboarding process.
- Follow approved purchase orders with suppliers and divisions, including delivery, service completion, GRN, invoice and payment-related coordination.
- Escalate delivery, quality, scope or supplier-performance issues to the Procurement Manager and keep the relevant stakeholders informed.
- Follow AKI procurement policy, approval limits and confidentiality requirements. Suppliers should start work only after an approved PO is issued, unless an authorised exception is confirmed.
Category Responsibilities
- Source fit-out, civil works, MEP services, maintenance, facilities management, specialist contractors and related project requirements.
- Confirm that requests include the available BOQ, drawings, specifications, site details, completion date, warranty and service requirements before tendering.
- Arrange supplier site visits when required and coordinate technical clarification and evaluation with the responsible project or facilities team.
- Compare commercial offers on a like-for-like basis, including exclusions, payment terms, warranties, service levels and any proposed variations.
- Track contractor delivery, service completion and outstanding documents, and escalate delays, scope changes or commercial risks before they affect the project timeline.
What You Bring
- Bachelor's degree in supply chain, business administration, engineering, quantity surveying or a related field.
- At least 3 to 5 years of procurement experience, preferably including 2 years in the UAE market.
- Practical experience with fit-out, construction, MEP, facilities services, BOQs and contractor quotations is strongly preferred.
- Good written and spoken English. The candidate should be comfortable reviewing technical-commercial documents and coordinating site-based requirements.
Key Skills
- Coupa or a similar procurement system
- Supplier sourcing
- Commercial comparison
- Good Negotiation skills
- Advanced Excel skills
- Clear stakeholder communication
üìç Work Location: Dubai Industrial City
