Core Objective
To provide day-to-day administrative and operational support to the Fleet by managing vehicle and driver documentation, government renewals, fleet master data, vehicle handovers, accident and insurance coordination, GPS follow-up, and compliance activities, ensuring the company fleet remains legally compliant, properly documented, and operationally supported.
Key Responsibilities
Fleet Operations & Administrative Support
- Manage vehicle registration renewals, MVPI, Operation Cards, Driver Cards and other government requirements.
- Maintain accurate fleet master data, vehicle files, driver records and document trackers.
- Coordinate vehicle handover, allocation, return and related documentation.
- Coordinate accident documentation, insurance claims and follow-up with insurance providers.
- Follow up GPS installation, activation, device issues and subscription requirements.
- Coordinate driver documentation and support daily fleet requests.
- Follow up government portals and regulatory compliance requirements.
- Support workshop, supplier and maintenance coordination when required.
- Escalate expired, missing or pending documents and compliance issues to the Fleet Manager.
Skills / Experiences
- Fleet administration and transportation coordination knowledge.
- Strong administrative, organizational and follow-up skills.
- Good Microsoft Office / Excel and fleet data management skills.
- Good communication and coordination with drivers, workshops, suppliers and government authorities.
- Problem-solving and strong attention to detail.
- Minimum 3–5 years of experience in fleet administration, transportation coordination or a similar role.
- Practical experience with vehicle registration, MVPI, Operation Cards, driver documentation, insurance/accident coordination, GPS follow-up and fleet master data.
- Arabic language is a must.
Education
- Bachelor’s degree or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.
