📑 We’re Hiring: Contract Administrator | Contract Specialist
🕒 Employment Type: Full-Time
💼 Level: Mid-Level to Senior
We are seeking a highly organized and detail-oriented Contract Administrator | Contract Specialist to manage the administration, review, coordination, and lifecycle of business contracts. The ideal candidate will work closely with legal, procurement, finance, sales, operations, and project teams to ensure contracts are accurately prepared, properly executed, effectively monitored, and aligned with business and regulatory requirements.
🎯 Key Responsibilities• Manage the end-to-end administration of contracts from preparation and review through execution, renewal, amendment, and closure.
• Prepare, review, organize, and maintain contracts, agreements, purchase orders, amendments, and related documentation.
• Coordinate contract preparation with internal stakeholders, customers, suppliers, vendors, and business partners.
• Review contractual terms, conditions, pricing, payment schedules, deliverables, milestones, and obligations for accuracy.
• Ensure contracts are completed, approved, signed, and stored according to company procedures.
• Maintain an accurate and centralized contract database and document-management system.
• Monitor contract expiry dates, renewal periods, notice requirements, milestones, deliverables, and key obligations.
• Track contractual commitments and ensure responsible departments meet agreed requirements and deadlines.
• Support contract negotiations by coordinating comments, revisions, approvals, and supporting documentation.
• Identify inconsistencies, missing information, unusual clauses, and potential contractual risks for escalation.
• Work with Legal and relevant stakeholders to resolve contractual issues and clarify terms.
• Prepare contract summaries, obligation trackers, status reports, and management updates.
• Monitor contract performance against agreed commercial, operational, and service requirements.
• Review variations, change orders, extensions, amendments, and termination documentation.
• Coordinate contract changes and ensure all revisions receive appropriate internal approvals.
• Assist procurement and sourcing teams with supplier and vendor agreements.
• Support sales and commercial teams with customer contracts, service agreements, and commercial documentation.
• Coordinate with Finance to verify pricing, billing terms, payment conditions, retention amounts, and other financial provisions.
• Assist with contract-related invoices, claims, purchase orders, and payment documentation where required.
• Maintain detailed records of contractual correspondence, approvals, negotiations, and supporting documents.
• Ensure contract documentation complies with internal policies, approval procedures, and applicable regulations.
• Assist with audits by providing complete contract files, supporting documents, and contractual records.
• Monitor contractual risks and escalate potential disputes, breaches, delays, or non-compliance issues.
• Support the resolution of contract disputes by gathering relevant documentation and coordinating with appropriate stakeholders.
• Conduct periodic reviews of contract processes and recommend improvements to increase efficiency and control.
• Develop and maintain contract templates, checklists, trackers, workflows, and standard operating procedures.
• Provide guidance to internal teams on contract administration procedures and documentation requirements.
• Support contract-related projects, system implementations, process improvements, and digital contract-management initiatives.
✅ Requirements• Bachelor’s degree in Business Administration, Contract Management, Legal Studies, Procurement, Finance, Supply Chain, or a related field.
• Previous experience in contract administration, contract management, commercial administration, procurement, or a similar role.
• Strong understanding of contract lifecycle management and commercial documentation.
• Experience reviewing contracts, agreements, purchase orders, amendments, and related documents.
• Good understanding of contractual terms, obligations, payment conditions, deliverables, and renewal requirements.
• Ability to identify contractual inconsistencies, risks, and missing information.
• Strong document-management and record-keeping skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management abilities.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Strong written and verbal communication skills.
• Ability to communicate professionally with suppliers, customers, vendors, legal teams, and internal stakeholders.
• Strong negotiation and problem-solving skills.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Experience with contract-management systems, ERP platforms, procurement systems, or document-management tools is an advantage.
• Knowledge of procurement, commercial operations, or project-management processes is beneficial.
• Familiarity with contract law and applicable commercial regulations is an advantage.
• Ability to maintain confidentiality when handling sensitive commercial and contractual information.
• Strong analytical and reporting capabilities.
• High level of professionalism, integrity, and accountability.
• Professional certifications in contract management, procurement, commercial management, or a related discipline are advantageous.
🌟 What We Offer• Competitive salary and comprehensive employee benefits.
• Exposure to a broad range of commercial and business contracts.
• Professional development in contract administration and contract lifecycle management.
• Opportunities to work closely with Legal, Procurement, Finance, Sales, Operations, and Project teams.
• Experience with modern contract-management and business systems.
• Opportunities to participate in contract improvement and digital-transformation projects.
• Supportive and collaborative working environment.
• Opportunities to develop commercial, negotiation, compliance, and risk-management skills.
• Support for relevant professional certifications and training.
• Recognition for strong contract management, accuracy, compliance, and process improvements.
- • Career progression toward Senior Contract Specialist, Contract Manager, Commercial Manager, Procurement Manager, or Contract Management Lead roles.
