Job Purpose
To provide efficient administrative and organizational support to management and ensure the smooth execution of daily administrative operations by coordinating schedules, correspondence, meetings, documents, and follow-up activities.
Key Responsibilities
- Manage and coordinate appointments, meetings, and daily schedules.
- Prepare correspondence, letters, reports, forms, and other administrative documents.
- Handle incoming calls, emails, and messages and ensure they are directed to the appropriate personnel.
- Organize, maintain, and archive physical and electronic files and documents.
- Coordinate meetings, prepare agendas, and record meeting minutes when required.
- Follow up on assigned tasks and administrative requests and provide regular updates to the direct manager.
- Coordinate internal and external correspondence and follow up on administrative transactions.
- Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
- Welcome visitors and provide appropriate administrative support.
- Assist in organizing events, official visits, and business meetings.
- Maintain the confidentiality and security of company information and documents.
- Perform any other administrative duties and responsibilities as assigned by the direct manager.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
- Previous experience in administrative support or secretarial roles is preferred.
- Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- Strong organizational and time-management skills.
- Good written and verbal communication skills in Arabic; proficiency in English is preferred.
- Ability to multitask, prioritize responsibilities, and work effectively under pressure.
- High level of accuracy and attention to detail.
- Strong commitment to confidentiality and professional conduct.
Skills & Competencies
- Organization and time management.
- Effective communication.
- Follow-up and task completion.
- Teamwork and collaboration.
- Problem-solving skills.
- Attention to detail and accuracy.
- Flexibility and adaptability.
- Professionalism and reliability.
- Confidentiality and discretion.
- Ability to learn and adapt quickly.
