We are seeking an Admin Assistant / Document Controller to provide administrative and document management support to our Engineering & Consulting department.
The role maintains the department's document library, controls the numbering, revision, and distribution of drawings and reports, manages correspondence and filing, and coordinates schedules and meetings. It also acts as the day-to-day point of coordination with the offshore drafting and design team for file exchange and deliverable tracking.
An engineering degree is not required; what matters is disciplined document control and prior exposure to an engineering or construction working environment.
Key Accountabilities
Competencies
Core: ▸ Document Control — Understanding of numbering, version control, and transmittal procedures ▸ Filing & Archiving — Experience maintaining structured physical and digital filing systems ▸ MS Office & PDF Tools — Proficiency in Word, Excel, Outlook, and PDF editing tools ▸ Engineering Environment Familiarity — Comfort handling drawings and technical documents without needing to interpret them
Soft: ▸ Organisation — Exceptional organisation and attention to detail ▸ Communication — Professional written and verbal communication in Arabic and English ▸ Reliability — Dependable and able to work with minimal supervision ▸ Discretion — Appropriate handling of confidential documents.
Job Specifications
Industry: General Contracting / Construction / Engineering Consultancy
Experience:
▸ 2 to 4 years of experience in document control or administrative support
▸ Experience must have been gained in contracting, construction, engineering consultancy, or facility management environments
Education:
▸ Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
Languages:
▸ Arabic — Required
▸ English — Proficient, required
