Key Responsibilities:
-Handle and prioritize all outgoing or incoming correspondence (e-mail, calls, letters, packages etc.).
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Direct received opportunities through email to the concerned team, and enquiries from clients for the team to handle.
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Receive support emails/ requests from clients, register tickets for the same on SOM, assign it to the concerned person and following up with team.
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Looking for opportunities in supplier’s portals and forwarded it to sales and pre-sales teams.
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Remind the team daily with their list of opportunities/the deadline to share their proposals and to submit response on time.
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Submit proposals through portals and emails.
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Arranging for schedule of technical team and Site visits.
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Assist in getting gate passes for the team by preparing pass statement.
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Coordinate PM visits and register tickets for the same.
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Track open projects and who is doing what and the closing date for each.
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Follow up on pending invoices with clients.
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Assist the team to send their enquiries to the buyers to and act as connecting point to help them with the process of preparing proposals.
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Working on preparation of proposals and tenders’ documents is an advantage.
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Any other tasks assigned by direct manager.
Skills
Qualifications:
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Smart in answering telephone calls – taking notes – updating the SAIT employee who should take action – follow up with the SAIT employee if matter has been dealt with.
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At least 3 years' experience in UAE as Secretary/ Office manager.
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Word / Excel / Power Point.
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Sense of Responsibility and commitment towards the company.
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Can create a daily schedule.
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Can prepare offers and letters.
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Can file documents properly.
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Can prepare for meetings and can take notes, then follow-up with Action Plans.
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Professional in the attitude.
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Punctual in attendance.
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No social media during office hours.
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Minimum personal calls during office hours.
Education:
Experience:
- Submitting Proposals and Tenders: 3 years (Required)
- ERP and Oracle portals: 3 years (Required)
- UAE IT companies : 3 years (Preferred)
- Arranging for Site visits: 3 years (Required)
- Getting gate passes: 3 years (Required)
Language:
- Speak, Read, and Write in English/Arabic – fluently (Required)
Location:
