Pinerium is seeking an organized and detail-oriented Procurement Specialist to manage purchasing activities and supplier coordination across ICT, Low Current, and Home Automation requirements.
This role is responsible for sourcing suitable suppliers, comparing quotations, negotiating commercial terms, preparing purchase orders, and following deliveries to meet business and project needs. The ideal candidate combines practical technical-purchasing knowledge with accurate documentation, strong follow-up, and sound commercial judgment.
The Procurement Specialist works closely with Sales, Presales, Technical, Project Delivery, Stores, and Finance teams to ensure that approved materials and services are purchased accurately, at competitive total cost, and in line with required delivery schedules.
Key Responsibilities
Procurement Planning & Supplier Sourcing
- Review approved purchase requests, BOQs, specifications, quantities, and required delivery dates.
- Clarify missing information with requesting and technical teams before sourcing or ordering.
- Identify, evaluate, and maintain relationships with suitable suppliers, manufacturers, and authorized distributors.
- Develop approved alternative sources for critical items where practical.
Quotation Evaluation & Negotiation
- Prepare RFQs and obtain complete quotations for the required products and services.
- Verify exact models/SKUs, quantities, accessories, license terms, availability, lead times, and quotation validity.
- Compare prices, currency, taxes, freight, payment terms, and warranty conditions on a documented and approved basis.
- Negotiate commercial terms and prepare clear purchasing recommendations within delegated authority.
- Obtain technical approval for substitutions and required authorization before awarding orders.
Purchase Orders & Delivery Coordination
- Prepare accurate purchase orders and obtain supplier confirmation of specifications, quantities, price, and delivery commitments.
- Maintain an open-order tracker and follow shipment, partial deliveries, shortages, and delays.
- Coordinate material priorities with project teams and Stores, escalating risks early with practical recovery options.
- Support receipt verification and resolve purchase-order, delivery, and invoice discrepancies with Finance and the relevant teams.
Zoho Procurement & Purchasing Records
- Use Zoho Procurement for assigned purchase requests, approval routing, RFQs, supplier comparisons, orders, and receipt follow-up.
- Use Zoho Inventory to maintain authorized item and vendor records and coordinate stock, receiving, and serial-number information.
- Use Zoho Books to prepare or check authorized purchasing documents, coordinate supplier bills, and follow payment status with Finance.
- Use Zoho CRM to retrieve authorized opportunity requirements and provide sourcing updates to Sales.
- Maintain traceable request, approval, order, receipt, and invoice references in the designated applications, avoiding duplicate transactions.
- Submit eligible employee travel and business expenses through Zoho Expense with supporting receipts and approvals.
Supplier Performance & Continuous Improvement
- Coordinate warranty claims, returns, repairs, and replacement requests through closure.
- Monitor supplier delivery reliability, document accuracy, and responsiveness.
- Prepare purchasing reports and identify supported cost, delivery, and process improvements.
- Maintain organized quotations, approvals, specifications, and shipping records using assigned Zoho document and collaboration applications.
- Follow procurement policies and financial controls while protecting supplier and company information.
Requirements
- Bachelor's degree in Supply Chain Management, Business Administration, Commerce, Engineering, or a related field.
- Typically 1–3 years of relevant purchasing experience in systems integration, ICT, Low Current, Automation, technology distribution, or a closely related field.
- Working knowledge of at least one relevant product portfolio, with the ability to learn the others.
- Practical experience reviewing BOQs, preparing RFQs, comparing quotations, negotiating terms, and tracking purchase orders and deliveries.
- Hands-on proficiency in Zoho Inventory and Zoho Books for assigned purchasing workflows.
- Working knowledge of Zoho CRM for internal coordination; experience with Zoho Procurement and Zoho Expense is preferred, with readiness to use the assigned workflows.
- Strong spreadsheet, documentation, analytical, and organizational skills.
- Strong supplier communication and the ability to manage competing deadlines.
- Familiarity with technical distributors, warranty/RMA processes, licenses, or serial tracking is preferred.
- Familiarity with assigned Zoho applications such as Mail, Calendar, Meeting, WorkDrive, Writer, Sheet, Cliq, Connect, Projects, Desk, Sign, and Analytics is an advantage.
- Ability to recognize specification discrepancies, obtain technical clarification, and follow purchasing approvals. International logistics experience is an advantage where relevant to the assigned scope.
- Self-motivated with a results-oriented mindset.
- Fluency in English (Arabic is a plus).
- Additional Requirement: Candidate must have their own laptop.
- Must be a non-smoker (all types).
Benefits
- Competitive salary and performance-based incentive opportunities.
- Exposure to ICT, Low Current, and Automation solutions and projects.
- Access to professional development and certifications through Pinerium Academy.
- Collaborative and growth-oriented work environment.
- Career path into Senior Procurement, Supplier Management, Procurement Leadership, or Supply Chain roles.
- Opportunity to work with clients across diverse industries including Education, Healthcare, Manufacturing, Fintech, Retail, Hospitality, and Professional Services.
