The Timekeeper cum Document Controller is responsible for maintaining accurate employee attendance and timekeeping records, monitoring working hours, overtime, leave, and absences, and ensuring proper documentation, filing, and record management. The role supports HR and operational departments by maintaining accurate timesheets and ensuring that all documents are properly organized, updated, and accessible when required.
A. Timekeeping and Attendance Management
- * Monitor and record daily employee attendance, working hours, late arrivals, early departures, and absences.
- Maintain accurate timesheets, attendance registers, and overtime records.
- Collect and verify attendance data from biometric systems, timesheets, or manual registers.
- Prepare daily, weekly, and monthly attendance reports for HR and management.
- Track overtime hours and coordinate with department supervisors for verification and approval.
- Maintain records of employee leave, sick leave, holidays, and other attendance-related matters.
- Coordinate with HR and payroll teams to ensure accurate attendance and overtime calculations.
- Report attendance discrepancies and irregularities to the concerned department or HR.
- Follow company policies and applicable Qatar Labour Law requirements regarding working hours and overtime records.
B. Document Control and Records Management
- * Maintain, organize, and update physical and electronic documents and records.
- Ensure proper filing, indexing, scanning, and archiving of documents.
- Maintain employee attendance records, timesheets, overtime approvals, leave records, and related documents.
- Track document submissions, approvals, revisions, and expiry dates where applicable.
- Ensure documents are properly labeled, version-controlled, and easily retrievable.
- Maintain confidentiality and security of employee and company records.
- Coordinate with HR, Administration, Finance, and Operations departments for document collection and submission.
- Prepare and distribute documents to authorized personnel when required.
- Follow up with concerned departments for pending documents and approvals.
- Ensure compliance with internal documentation procedures and company policies.
C. Reporting and Administrative Support
- * Prepare attendance summaries, overtime reports, and other periodic reports as required.
- Maintain spreadsheets and databases for attendance and document tracking.
- Assist HR and Administration with general clerical and documentation activities.
- Support internal audits by providing relevant attendance records and supporting documents.
- Perform other duties assigned by the reporting manager.
