Job Purpose
To manage and coordinate daily procurement activities across Al Emadi Enterprises, ensuring the timely and cost-effective acquisition of materials, goods, and services in compliance with Group procurement policies, approved budgets, and operational requirements.
Key Responsibilities
A. Operational Procurement
- Receive, review, and process purchase requisitions (PRs) from all assigned Group departments and business units.
- Verify purchase requests for completeness, approved budgets, technical specifications, and required delivery dates.
- Obtain and evaluate supplier quotations in accordance with procurement policies.
- Prepare comparative statements and purchase orders (POs) for approval.
- Coordinate with suppliers to ensure timely delivery of goods and services.
- Monitor outstanding purchase orders and follow up on delayed deliveries.
- Support urgent operational requirements while minimizing unnecessary emergency purchases.
B. Departmental Coordination & Planning
- Coordinate with Al Hazm Mall operations, facilities management, maintenance, administration, and other assigned departments.
- Collect monthly procurement forecasts from departments.
- Identify frequently purchased materials and recommend consolidated purchasing.
- Coordinate with warehouse teams to verify stock availability before initiating purchases.
- Support the establishment of minimum and maximum inventory levels and reorder points.
C. Supplier Management
- Maintain an updated database of approved suppliers.
- Monitor supplier delivery performance, product quality, and responsiveness.
- Identify alternative suppliers to reduce dependency on single sources.
- Support supplier evaluations and periodic performance reviews.
D. Procurement Documentation & Compliance
- Maintain complete PR, RFQ, quotation, PO, delivery, and approval records.
- Ensure compliance with the Group's procurement policies and authorization matrix.
- Coordinate with finance and receiving teams to resolve invoice, PO, and goods receipt discrepancies.
- Maintain procurement records suitable for internal and external audits.
- Ensure procurement transactions are accurately recorded in the designated system.
E. Cost Control & Reporting
- Prepare weekly procurement status reports.
- Track pending purchase requests, outstanding orders, and delayed deliveries.
- Identify cost-saving opportunities through competitive quotations and purchase consolidation.
- Report procurement bottlenecks and operational risks to the Group Supply Chain Manager.
Key Performance Indicators
- PR-to-PO processing lead time.
- Percentage of purchase orders delivered on time.
- Percentage of purchases supported by approved procurement documentation.
- Reduction in avoidable urgent purchase requests.
- Procurement savings against approved baselines.
- Number and age of outstanding purchase requests and purchase orders.
Qualifications & Experience
- Bachelor's degree in Supply Chain Management, Business Administration, Procurement, or related discipline.
- Minimum 3–5 years of procurement experience, preferably in Qatar.
- Experience in facilities management, retail, mall operations, hospitality, or diversified business groups is advantageous.
- Knowledge of local suppliers and procurement practices.
- Proficiency in ERP/procurement systems and Microsoft Excel.
- Strong negotiation, coordination, communication, and reporting skills.
Authority & Accountability
- Reports directly to the Group Supply Chain Manager.
- May negotiate quotations within assigned responsibilities.
- Must obtain approvals in accordance with the approved delegation of authority.
- Has no independent authority to commit the Group to purchases or contracts outside approved limits.
- Must maintain confidentiality, impartiality, and compliance with conflict-of-interest requirements.
