KEY ACCOUNTABILITIES
Employee Lifecycle Management
- Administer employee onboarding activities by preparing employment contracts, collecting onboarding documentation, processing employee records, and coordinating joining formalities to ensure timely and compliant employee onboarding.
- Prepare employment contracts, contract amendments, and renewal documentation by reviewing approved employment terms and employee status changes to ensure compliance with labor regulations and internal policies.
- Manage employee probation confirmation processes by monitoring probation periods, coordinating evaluations, and processing approved confirmations to ensure timely employment decisions.
- Process employee lifecycle transactions, including transfers, promotions, secondments, resignations, retirements, and terminations, by reviewing approvals and updating employee records to ensure accurate personnel administration.
- Administer contract renewal activities by monitoring contract expiration dates, coordinating business approvals, and preparing renewal documentation to ensure continuity of employment.
- Process employee offboarding activities by coordinating clearance procedures, preparing end-of-service documentation, and updating employee records to ensure effective offboarding processes.
Employee Records & Documentation
- Maintain employee personnel files and electronic records by validating employee documents, updating employee information, and ensuring proper record retention to maintain data accuracy and regulatory compliance.
- Manage employee data updates by processing changes in employee information, employment status, and organizational assignments to ensure accurate employee records.
Regulatory Administration & Reporting
- Coordinate employment-related regulatory requirements by preparing employee documentation and maintaining records required by labor legislation and regulatory authorities.
- Support personnel audits and compliance reviews by preparing employee records, documentation, and supporting evidence to ensure regulatory compliance and audit readiness.
- Prepare personnel reports and workforce administration dashboards by analyzing employee lifecycle transactions and workforce data to support operational and management decision-making.
Policies, Processes & Procedures
- Follow all relevant departmental policies, processes, and standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Day-to-Day Management
- Follow all relevant departmental policies, processes, and standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Compliance
- Comply with all relevant CBE regulations, banking laws, AML regulations, and internal Bank policies and Code of Conduct to maintain the Bank’s sound legal position and mitigate potential risks.
- COMMUNICATIONS & WORKING RELATIONSHIPS
Internal:
- All Banks Internal Departments
External:
- ADIB current clients and potential clients
1. QUALIFICATIONS, EXPEREINCE & SKILLS
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related discipline.
- 3-6 years of experience in Personnel Administration or Human Resources Operations.
Preferred Qualifications
- Professional certification such as HR Diploma, HR Certificate, SHRM-CP, SHRM-SCP, PHR, SPHR, CIPD, or an equivalent HR qualification.
- Experience within the banking or financial services sector.
Soft Skills:
- Good command of English and Arabic languages (written and spoken).
- Very Good communication skills.
- Excellent planning and organizing skills.
- Excellent attention to detail.
- Excellent problem-solving skills.
Technical Skills:
- Excellent command of Microsoft Office applications, including Excel, Word, PowerPoint, and Visio.
- Excellent documentation skills.
