Role Purpose
To provide hands-on support across the People and Culture functions at 4level1. Operating with Integrity, Ownership, and Teamwork, the People Specialist supports recruitment, onboarding, personnel administration, employee relations, training logistics, and HR compliance across HQ and branches, ensuring employees and managers receive fast, accurate, and fair HR service.
Key Responsibilities
- Recruitment Support: Post vacancies, screen CVs, schedule interviews, run English level tests and assessments, collect references, and keep the recruitment tracker updated in coordination with Talent Acquisition.
- Onboarding & Orientation: Collect joining documents, prepare contracts and offer documentation, run orientation and Employee Handbook acknowledgement, and coordinate with IT and Administration so new joiners are ready on day one.
- Personnel Administration: Process approved personnel actions (renewals, transfers, promotions, title changes), manage attendance and leave records, and submit approved attendance and leave data to Payroll by the cut-off date.
- Social Insurance & Statutory Compliance: Handle social insurance registrations, changes, and terminations, and labor office requirements within legal deadlines, in line with the Egyptian Labor Law.
- Employee Records & HRIS: Maintain complete, confidential physical and digital employee files and HRIS data, and support periodic file audits.
- Employee Relations & Discipline: Act as a first point of contact for employee inquiries and concerns, and support managers in running investigations and disciplinary steps in line with the Employee Handbook and the law.
- Training Coordination: Coordinate training logistics, including schedules, attendance, venues, and records, with the L&D team.
- Engagement & Communication: Support engagement activities, celebrations, surveys, and HR announcements across HQ and branches.
- Offboarding: Process resignations, handovers, clearance, asset returns, system access removal, service certificates, and social insurance terminations.
- HR Reporting: Prepare monthly reports on headcount, joiners and leavers, attendance, contracts, and HR requests.
Core Values:
- Integrity: Keeps employee data confidential and applies policies consistently to everyone.
- Empathy: Handles every employee inquiry or concern with patience and respect.
- Flexibility: Switches smoothly between recruitment, personnel, and employee relations tasks as priorities change.
- Ownership: Follows every HR request through to closure.
- Humility: Welcomes guidance and feedback from managers and senior HR colleagues.
- Proactivity: Spots expiring contracts, missing documents, and compliance deadlines before they become problems.
- Teamwork: Works closely with Talent Acquisition, OD, Payroll, and branch managers to deliver seamless HR service.
Core Competencies
- Technical Competencies
- Egyptian Labor & Social Insurance Law: Working knowledge of the Labor Law, the Social Insurance Law (Law No. 148 of 2019), statutory forms, and labor office procedures.
- HR Operations & Recruitment Administration: Hands-on experience across the full employee lifecycle and recruitment coordination.
- HRIS & Office Tools: Accurate data entry, trackers, and reporting using HRIS and Microsoft Office / Google Workspace.
Behavioral & Leadership Competencies
- Organization & Attention to Detail: Manages many requests and deadlines at once without errors.
- Clear Communication: Explains policies and procedures simply to employees at every level.
Qualifications & Experience:
- Education: Bachelor’s degree in Human Resources, Business Administration, Law, or a related field; an HR diploma is a plus.
- Experience: 2–3 years of generalist HR experience, including social insurance and labor office procedures in Egypt.
- Language Skills: Fluent Arabic and good written and spoken English.
