Company Description Kédémos Education is a publishing house dedicated to high-quality academic and educational books and supporting materials tailored to students’ needs. Its methods, aligned with official curricula and current pedagogical trends, are used by hundreds of thousands of students across the Middle East and Africa. The organization focuses on creating interactive and engaging materials that spark curiosity, foster a love of learning, and encourage reading. Kédémos Education strives to be a trusted global partner in education, combining pedagogy and play while embracing technological innovation. The company is firmly committed to diversity, inclusion, and contributing to a sustainable future through education.
Role Description The Office Coordinator is a full-time, on-site role based Jounieh, Lebanon. This role is responsible for organizing daily office operations, including project management. The Office Coordinator, using our Resource Management software, thus makes sure all projects and tasks are completed in a timely and effective manner, respecting company guidelines and standards. Ensuring a well-ordered, efficient work environment, the role also involves coordinating small events or trainings, and contributing to process improvements that enhance office productivity.
The Office Coordinator is the link between the office and the Deputy CEO. It is hence his/her responsibility to ensure the Deputy CEO receives high quality material for review. The Office Coordinator must collect reports from different teams and provide a daily office activity report to the Deputy CEO.
Project Management Responsibilities
- Input Digital team member tasks on our Resource Management Software.
- Ensure the teams are pushing forward with projects.
- Follow up on timelines and maintain deadlines.
- Perform quality control, including but not limited to proofreading books, social media content, and audio content, before it is submitted for final approval.
- Conduct editing as needed.
- Ensure team members back up content onto the server in a timely and organized manner.
- Serve as the main point of contact for team members.
- Assist the Deputy CEO and the Chief Production Officer in conducting Performance Reviews.
- Advise the Deputy CEO on potential process improvements.
- Boost morale by celebrating milestones and organizing events or outings.
Reporting and Follow-up Responsibilities
- Ensure our Resource Management software is well-organized.
- Check that project reports provided by the Design team are clear and cohesive, with all necessary information included.
- Follow up on the activity of each team member on a daily basis.
- Make team members accountable for missing input on the Resource Management software.
- Calculate the cost of each project.
- Provide a detailed daily report to the Deputy CEO on project progress and performance.
Qualifications
- High emotional intelligence and a demonstrated ability to maintain strict professional boundaries and a strong sense of professional ethics, integrity, and trustworthiness.
- Clear and professional communication skills, both written and verbal, in English and French.
- Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities.
- Proficiency with standard office software and collaboration tools (e.g., Microsoft Office, email, project management tools).
- Previous experience in a project management or similar role.
- Ability to work on-site in Jounieh and collaborate effectively with team members.
- Relevant diploma or degree in administration, business, or a related field is preferred.
