16 days ago
Full TimeMid Level
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Skills Gap Analyzer
Compare your skills with the requirements for Executive Assistant and see what you need to learn
About the company
AlSafy Group
Wholesale Import and Export
About the Role
AlSafy Group is looking for a highly professional, polished, and proactive Executive Assistant to provide high-level executive support to senior leadership.
The ideal candidate should have proven experience supporting a Board Member, or C-Level Executive, with exceptional organizational skills, discretion, flexibility, and a strong executive presence. The role also requires someone who is comfortable leveraging AI tools to deliver actual business outputs and projects, not only for basic email drafting.
Responsibilities
Manage and maintain the executive's calendar, appointments, and daily schedule.
Coordinate internal and external meetings, including agenda preparation, meeting logistics, and follow-ups.
Schedule and coordinate executive and Board meetings.
Organize domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
Screen, prioritize, and manage emails, calls, and correspondence.
Prepare presentations, reports, meeting materials, briefing documents, and executive summaries.
Draft, review, and format business correspondence and official communications.
Track action items and follow up with stakeholders to ensure timely completion.
Maintain confidential files, records, and executive documentation.
Prepare expense reports and monitor executive-related budgets when required.
Organize company events, Board meetings, executive visits, and other high-level engagements.
Coordinate with senior management, Board Members, shareholders, clients, and external stakeholders when required.
Handle sensitive and confidential information with a high level of discretion and professionalism.
Support the executive in ad-hoc projects, research, analysis, presentations, and business requirements.
Leverage AI tools and technologies to improve productivity, research, documentation, analysis, presentations, and project execution.
Proactively identify opportunities to improve executive workflows, organization, and overall efficiency.
Qualifications
Minimum 3 years of direct experience as an Executive Assistant / Personal Assistant supporting a CEO, Board Member, or C-Level Executive.
Proven experience working closely with senior leadership and/or Board Members.
Strong experience in executive calendar, meeting, travel, correspondence, and document management.
Highly presentable, polished, and professional in appearance, communication, and overall executive presence.
Excellent verbal and written communication skills.
Highly flexible and adaptable, with the ability to handle changing priorities, last-minute requests, and high-pressure situations.
Strong organizational and time-management skills with exceptional attention to detail.
High level of confidentiality, discretion, and professionalism.
Strong interpersonal skills and the ability to deal confidently with senior executives and external stakeholders.
Ability to work independently, anticipate needs, and proactively solve problems.
Strong hands-on experience using AI tools such as Claude, ChatGPT, Gemini, or similar platforms.