About IBEA
IBEA is a global enterprise payments automation company with more than 30 years in payments technology, trusted by some of the world’s largest corporations and governments. Our platform connects ERPs to banks and uses AI-driven dynamic discounting to help finance teams automate payables and turn them into a source of revenue.
The role
This is a role at the centre of IBEA. You’ll work directly with our CEO and make sure the business runs smoothly behind the scenes: the CEO’s priorities move forward, employee records are accurate, and every government requirement is handled before it’s due.
If you’re highly organised, enjoy follow-up and getting things done, and want to see how a fast-growing fintech runs from the inside, this role is for you.
What you’ll do
CEO Office
- Manage the CEO’s calendar, meetings and priorities
- Prepare agendas, presentations, briefing materials and executive summaries
- Track decisions and action items, and follow up with department heads until they’re closed
- Coordinate communication with internal teams, clients, partners and investors
- Handle travel, logistics and confidential executive files
- Support special projects led by the CEO
HR Administration
- Maintain employee records, contracts and the HR database
- Coordinate onboarding, offboarding and recruitment logistics
- Track probation periods, leave and document expiry dates
- Prepare HR letters, salary certificates and employment confirmations
- Work with Finance on payroll-related information
Government & Corporate Affairs
- Own IBEA’s Government & Corporate Compliance Calendar
- Manage requirements on GOSI, Qiwa, the Ministry of Commerce and other government platforms
- Track commercial registration, licences, certificates and renewals
- Monitor Nitaqat/Saudization requirements and flag risks early
- Coordinate with PROs, legal advisors and accountants when needed
What success looks like
- CEO action items are closed on time, and priority meetings are always prepared
- Employee records and documents are 100% accurate and up to date
- Every government renewal is completed before expiry, with zero avoidable penalties
Ideal Candidate
- Saudi Nationality
- Bachelor’s degree in Business Administration, HR, Management, MIS, Finance or a related field
- 0–2 years of experience; strong fresh graduates are welcome
- Fluent Arabic and English, written and spoken
- Strong skills in Outlook, Excel, PowerPoint and Word
- Excellent organisation, attention to detail and discretion with confidential information
- Familiarity with Saudi government platforms (GOSI, Qiwa, MoC) is a strong plus
