Job Purpose: The specialist serves as the administrative and logistical link between The American University in Cairo (AUC) campus operations and field implementation across target governorates. The position is responsible for the physical dispatch, tracking, and receipt of training materials, the secure transit of financial documentation between field locations and campus, and cross-cutting administrative support to ensure smooth operational execution during implementation cycles.
Core Responsibilities:
- Financial Documentation and Transit Management: Collect, organize, and transport field financial documentation, including payment requests, receipts, attendance logs, and per diem records, from field locations back to campus, while ensuring document completeness, secure handling, and timely processing
- Training Materials and Physical Logistics Dispatch: Coordinate the packing, labeling, logging, and physical shipment of training toolkits, printouts, and supplies to target governorates, while ensuring accurate inventory tracking, secure transport, and on-time delivery ahead of each implementation cycle
- Operational Inventory and Supply Chain Governance: Maintain comprehensive, up-to-date logs of all dispatched and received project materials and field requirements, while ensuring reliable inventory records, accurate delivery confirmations, and timely supply reordering in coordination with field officers
- Event and Field Logistics Support: Assist in coordinating venue availability, supplier services, field communications, and cash or per diem disbursements for workshops and field activities, while ensuring full compliance with approved AUC disbursement procedures and event timelines
- On-Campus Administrative Support: Execute daily administrative, filing, document preparation, data entry, basic English-Arabic translation, and procurement support tasks on campus, while ensuring high accuracy, organized record systems, and prompt administrative service delivery
- General Project Operations Support: Perform other related administrative, logistical, and field support duties as assigned by project leadership, while maintaining operational flexibility and supporting project completion deadlines
Qualifications:
Education and Experience:
- Bachelor's degree in business administration, logistics, or a related field
- Minimum of three years of relevant experience in development or grant-funded project environments
Technical Skills:
- Technical and Logistics Skills: Strong organizational capabilities, physical inventory tracking, supply chain dispatch experience, and proficiency in Microsoft Office Suite, e.g., Word, Excel, and Outlook
- Languages and Communication: Fluent in Arabic, basic written and spoken proficiency in English, with good interpersonal and written and spoken communication skills in Arabic
- Competencies: High attention to detail in record-keeping, reliable physical logistics handling, strong team player capable of taking direction from multiple staff members, and willingness to travel to governorates for field presence when required
This position is open until November 5, 2026.
Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.
"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."
“We thank all individuals who have expressed interest in working at The American University in Cairo.”
