Job Purpose:
To execute the procurement of mechanical materials, equipment, and systems for assigned projects by reviewing technical requirements, obtaining and evaluating suppliers’ quotations, negotiating prices and commercial terms, and preparing procurement transactions, ensuring that project requirements are met in accordance with approved specifications, budgets, and delivery schedules.
Key Responsibilities:
- Review purchase requisitions for mechanical materials and equipment, including pumps, valves, HVAC systems, fire protection systems, and other project requirements, ensuring that technical specifications, quantities, drawings, and required documentation are complete, in coordination with the relevant engineering departments.
- Prepare and issue Requests for Quotations (RFQs) to qualified suppliers and manufacturers, follow up on the receipt of technical and commercial offers, and ensure that all required information and clarifications are obtained within the specified deadlines.
- Review suppliers’ quotations in terms of scope of supply, specifications, accessories, warranties, and exclusions; coordinate with the engineering departments to complete the technical evaluation; and prepare commercial comparisons covering prices, payment terms, delivery conditions, and lead times.
- Negotiate with suppliers regarding prices, discounts, payment terms, delivery conditions, and warranties within the assigned authority limits, document negotiation outcomes, prepare procurement recommendations, and submit them to the Team Leader for review.
- Prepare Purchase Orders (POs) and related amendments for mechanical equipment and materials based on selected quotations and approved authorizations, ensuring the accuracy of quantities, prices, scope of supply, and commercial terms before submitting them for approval.
- Follow up on suppliers’ commercial commitments related to issued Purchase Orders, coordinate with the Supply Follow-up Team to resolve discrepancies concerning quantities, prices, or delivery terms, and escalate cases exceeding assigned authority to the Team Leader.
- Handle pricing requests for tenders related to assigned mechanical equipment and materials by obtaining suppliers’ quotations, preparing commercial comparisons, and clarifying the scope of supply, exclusions, and quotation validity periods, ensuring timely submission of the results to the Team Leader.
- Update purchase requisitions, suppliers’ quotations, and Purchase Order records in the approved system, maintain documentation of supplier dealings, and report the status of delayed requisitions and any obstacles to the Team Leader.
- Perform any other duties assigned within the scope of the position or as required by business needs, provided they do not conflict with the company's approved policies and procedures.
Required Qualifications:
- Bachelor's degree in Mechanical Engineering or equivalent.
- Previous experience in EPC projects.
- 5–8 years of Experience.
