Job Purpose:
To execute civil procurement activities for assigned projects, starting from reviewing technical requirements and issuing Requests for Quotation (RFQs) through negotiating with suppliers, preparing purchase recommendations, and issuing Purchase Orders (POs). This ensures the timely provision of civil materials and products in accordance with the required specifications and the best possible commercial terms, within approved budgets and delivery schedules, while also contributing to tender pricing activities.
Key Responsibilities:
- Review purchase requisitions for civil materials and products, ensuring the completeness of quantities, technical specifications, and required documentation, and coordinate with relevant departments to obtain any missing information before initiating procurement procedures.
- Prepare and issue Requests for Quotation (RFQs) to qualified suppliers of civil materials, follow up on quotation submissions, and ensure that all required information and clarifications are received within the specified deadlines.
- Review supplier quotations, identify technical deviations and exceptions in coordination with the relevant engineering departments, and prepare commercial comparisons covering prices, payment terms, delivery conditions, and lead times.
- Negotiate prices and commercial terms with suppliers within the defined authority limits, document negotiation outcomes, prepare purchase recommendations, and submit them to the Team Leader for review.
- Prepare Purchase Orders (POs) and amendments in accordance with approved quotations and authorizations, ensuring the accuracy of quantities, prices, and commercial terms before submitting them for approval.
- Monitor suppliers' commercial commitments regarding issued Purchase Orders and coordinate with the Supply Follow-up Team to resolve discrepancies or issues related to prices, quantities, and delivery terms.
- Handle assigned tender pricing requests by obtaining supplier quotations, preparing commercial comparisons, highlighting exceptions, and indicating quotation validity periods, then submitting the results to the Team Leader within the specified deadlines.
- Update purchase requisition and Purchase Order records in the approved system, maintain documentation of supplier interactions and outcomes, and report delayed requests and any obstacles to the Team Leader.
- Perform any other duties assigned within the scope of the position or as required by business needs, provided that such duties do not conflict with approved policies and procedures.
Communication and Working Relationships.
Required Qualifications:
- Bachelor's Degree in Civil Engineering or equivalent.
- Previous experience in EPC projects.
- 5–8 years of Experience.
