The points below summarize the main duties and responsibilities of the role.
A.Social Insurance:
- Handle the process of new hires’ enrolment in social insurance, ensure that “form 1” is submitted to the concerned social insurance office without any delay.
- Complete “Form 1” data before submitting it for approval.
- Prepare the Social Insurance fees report and send it for approval.
- Complete the full data of “Form 2” on time.
B.Medical Insurance:
- Handle the main activities of the new hires’ enrolment in the public and private medical insurance.
- Handle any employees’ inquiries / complaints related to the medical insurance services / processes.
- Prepare the required reports concerning the Finance department (Ex. Medical provider bills).
- Gather / receive employee requests regarding medical service change (ex. Adding or remove family members, outpatient approvals).
C.Compensation:
- Support the design, implementation, and maintenance of the organization's compensation and benefits programs to ensure internal equity and market competitiveness.
- Review and validate salary adjustment requests, promotions, transfers, and other compensation-related changes in accordance with approved policies and budgets.
- Coordinate the annual salary review, merit increase, and bonus/incentive processes.
- Ensure compliance with labor laws, company policies, and regulatory requirements related to compensation and benefits.
D.Attendance:
- Prepare / Consolidate progress monthly reports regarding employees’ attendance and absenteeism.
- Send warning letters to the absent employees, after receiving approval from the concerned parties.
- Prepare Attendance reports on time and send them to the direct manager for approval.
- Provide Total Rewards section with required data on time.
E.Leaves:
- Review different kinds of leaves’ cycle (e.g. Holidays, annual, casual, sick, etc.)
- Prepare different kinds of Leaves reports and provide the Total Rewards section with the required data on time.
- Consolidate leaves data periodically and sends it to the Total Rewards section to take the concerned actions.
E.Onboarding:
- Collect / Receive new hires’ credentials and takes the corrective actions if needed.
- Communicate the Employees’ Relations policies, processes and procedures to new hires.
- Send the new contracts to the concerned parties on time.
F.Offboarding:
- Complete clearances forms.
- Provide Total Rewards section with the required data on time to proceed with the clearance / Separation procedures.
