Company Description:
HMASERV LLC, is a technology company specializing in software development and Artificial Intelligence (AI) solutions. We are committed to delivering innovative digital solutions and building strong relationships with clients and business partners. Join our team and contribute to our daily operations in a dynamic and professional work environment.
Role Description:
We are seeking an organized, detail-oriented, and proactive Secretary / Administrative Assistant to support our daily administrative operations at The Orcas. The ideal candidate will have strong organizational and communication skills, a professional attitude, and the ability to coordinate tasks across different departments. This role also requires flexibility and a willingness to travel internationally when necessary to support business meetings, conferences, and company-related activities.
Responsibilities:
- Handle incoming phone calls, direct inquiries, and ensure effective communication.
- Welcome visitors and clients professionally and coordinate appointments.
- Maintain and organize files, records, and archives.
- Prepare and format business correspondence, reports, meeting minutes, and other administrative documents.
- Monitor the company's email inbox, respond to inquiries, and follow up on correspondence as needed.
- Manage calendars, schedule appointments, and coordinate meetings.
- Coordinate with different departments to facilitate communication, follow up on tasks, and ensure smooth daily operations.
- Provide administrative support for day-to-day business activities and assist management with organizational tasks.
- Arrange and coordinate business-related travel when required.
- Be willing to travel internationally, either independently or with the team, to attend conferences, meet clients and business partners, and support company negotiations and agreements.
Requirements:
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Previous experience in secretarial or administrative roles is preferred.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Excellent command of Arabic and very good to excellent English, both written and verbal.
- Strong organizational and time-management skills, with exceptional attention to detail.
- Professional appearance, and interpersonal skills.
- Ability to multitask, prioritize responsibilities, and work effectively under pressure.
- Strong communication and coordination skills, with the ability to interact professionally with different departments, clients, and business partners.
- Willingness and flexibility to travel internationally when required, either independently or as part of the team.
What We Offer:- Salary based on experience and qualifications.
- The opportunity to work in a professional environment within the software and AI industry.
- A collaborative work environment with exposure to international business activities.
