JOB SUMMARY
· The Executive Assistant provides high-level administrative and strategic support to the executive, managing complex scheduling, communications, and confidential information while serving as a key liaison between the executive and internal/external stakeholders.
RESPONSIBILITIES:
· Manage and prioritize a complex, fast-changing calendar across multiple time zones, including travel logistics and meeting preparation.
· Screen and manage correspondence (email, calls, messages), drafting responses on the executive’s behalf.
· Coordinate domestic and international travel, including itineraries, visas, and private aviation where applicable.
· Prepare briefing materials, presentations, and reports ahead of meetings.
· Act as a gatekeeper and liaison with board members, investors, family members, and senior stakeholders.
· Handle highly confidential information (financial, personal, family/business-related) with discretion.
· Track action items and follow up on deliverables across multiple business units or portfolios.
· Manage expenses, invoices, and basic budget tracking.
· Coordinate events, board meetings, and off sites.
· Support ad hoc personal and household matters as needed.
QUALIFICATIONS:
· 1-3 years experience as an EA, ideally supporting C-suite or family office/conglomerate leadership.
· Exceptional organizational skills and attention to detail.
· Strong written and verbal communication (bilingual Arabic/English a plus, if relevant to your context).
· High discretion and judgment with sensitive information.
· Proficiency in Microsoft Office, calendar/email systems, and travel booking tools.
· Ability to work under pressure and manage shifting priorities.
KEY ATTRIBUTES SKILLS:
· Proactive, anticipates needs before being asked
· Calm under pressure, unflappable
· Trustworthy and discreet
· Polished, professional presence
