Who We Are?
VentureCopilot is not a job board. We place a small number of carefully vetted Executive Assistants with US founders, consultants, and solopreneurs. Every placement is a direct match with one client, so you build a real working relationship and a career that grows with their business.
Role Overview
The Executive Assistant is the right hand of a founder or executive running a small, fast-moving company. You manage their calendar, inbox, tasks, and follow-ups, and you keep things moving without waiting to be told. Most clients have no ops team and no documentation, so this is a high-trust, high-autonomy role. It suits someone who likes figuring things out and wants responsibility that grows into operations and project ownership.
What you’ll do
Executive support and communication
- Manage your executive’s calendar and inbox, and flag what needs their attention today versus later
- Draft emails and messages in their voice
- Prepare briefings before calls and follow up on action items after
- Coordinate meetings across time zones
Operations and workflows
- Keep task lists, projects, and deadlines current in tools like Notion, ClickUp, or Asana
- Write and maintain SOPs so recurring work stops depending on one person’s memory
- Spot what is slipping and raise it before it becomes a problem
Scheduling, travel, and admin
- Handle complex scheduling, travel bookings, and itineraries
- Track expenses, invoices, and routine paperwork
- Protect your executive’s focus time
Research and special projects
- Research tools, vendors, and prospects and summarize the findings in a few lines
- Support light sales or business development work when the role includes it, such as follow-ups and CRM updates.
What we look for
- 2+ years in an EA, admin, operations, project coordination, or client-facing role.
- Strong written and spoken English that a US client would be comfortable with
- Real experience working independently, with no one checking on you in person
- Comfort in a small company where nobody hands you a process
- Good judgment with confidential information
- Working knowledge of Google Workspace and at least a few modern tools (Slack, Notion, Zoom, ChatGPT or Claude)
Nice to have
- Experience with US or EU clients or employers
- CRM experience
- Startup or founder-led company background
Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
