Company Description Valley Forge Academy Qatar is an all-boys PK–12 school in Doha that follows an American curriculum and is built on five core pillars: Academic Excellence, Character Development, Personal Motivation, Physical Development, and Leadership. The academy is founded in partnership with Valley Forge Military Academy in Pennsylvania, which provides guidance on educational integrity and strategic direction. Through this collaboration, the school draws on proven experience and resources to offer a rigorous and structured learning environment. Valley Forge Academy Qatar aims to help students reach their full intellectual, physical, moral, and leadership potential in a disciplined, supportive setting.
**Role Description
The School Registrar is responsible for maintaining accurate student records, managing student registration through the National Student Information System (NSIS), and serving as a key liaison between the school and the Ministry of Education and Higher Education (MOEHE).
The role ensures compliance with MOEHE policies, regulations, circulars, and registration requirements while supporting the Admissions Department in completing student enrollment and registration procedures efficiently.
Key Responsibilities
- Student Records and Documentation
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Maintain accurate, complete, and up-to-date student files in both electronic and hard-copy formats.
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Ensure student documentation, including QIDs, passports, previous school records, and required certificates, is collected, verified, and properly maintained.
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Conduct regular audits of student files to identify missing documents or discrepancies.
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Ensure student records are securely stored and handled in accordance with confidentiality and data protection requirements.
- NSIS Registration and Student Information
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Manage student registrations, transfers, withdrawals, and record updates through the NSIS platform.
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Ensure student information is accurate and submitted within MOEHE deadlines.
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Monitor registration status and follow up on pending, rejected, or incomplete submissions.
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Reconcile NSIS records with the school’s internal student records and admissions data.
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Maintain records of registration confirmations and related documentation.
- MOEHE Liaison and Regulatory Compliance
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Act as a key point of contact between the school and MOEHE regarding student registration and regulatory matters.
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Ensure compliance with applicable MOEHE policies, regulations, procedures, circulars, and deadlines.
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Monitor relevant MOEHE circulars and communicate applicable requirements to school leadership and relevant departments.
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Coordinate required documentation and follow up on MOEHE authorizations, approvals, and official requests.
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Attend MOEHE meetings when required and communicate relevant outcomes and action points.
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Handle MOEHE-related inquiries and complaints professionally, ensuring appropriate follow-up and resolution.
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Maintain organized records of official correspondence, regulatory submissions, and decisions.
- Admissions and Enrollment Support
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Work closely with the Admissions Department to ensure the timely registration of newly enrolled students.
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Verify that all mandatory documentation and registration requirements are completed.
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Follow up with parents and relevant departments regarding outstanding documents or registration requirements.
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Coordinate the transition from admission to official student registration and ensure consistency between admissions records and NSIS.
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Support the processing of student transfers, withdrawals, and other enrollment-related changes.
Qualifications and Requirements
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Bachelor’s degree in Business Administration, Education, Management, or a related field is preferred.
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1–2 years of relevant experience in a school registrar, student records, or school administration position in Doha, Qatar.
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Practical knowledge of MOEHE procedures, school registration requirements, and the NSIS platform.
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Experience handling official correspondence, circulars, approvals, and regulatory documentation.
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Proficiency in Microsoft Office applications, particularly Excel and Word.
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Salesforce experience is an advantage.
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Excellent organizational, documentation, and follow-up skills.
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Strong written and verbal communication skills in English and Arabic.
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Ability to communicate professionally with MOEHE representatives, parents, and school leadership.
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High attention to detail, confidentiality, and the ability to manage multiple deadlines.**
Send CV to [email protected]
