Upstream is partnering with a major energy business in Muscat to recruit a Receptionist/Administrator to join their Administration team.
Role Purpose
To provide professional reception, administrative and coordination support across the business, ensuring smooth daily operations, accurate records, and a positive experience for employees, visitors and external partners. The role also supports travel arrangements, HR administration, internal communications, employee engagement activities and basic IT coordination.
Key Responsibilities
· Welcome visitors, manage reception duties and coordinate site access.
· Provide administrative and secretarial support to company management.
· Arrange travel bookings, visa applications, itineraries and expense summaries.
· Coordinate with vendors and support finance with monthly documentation.
· Manage general affairs including hotel relationships, meetings, seminars and logistics.
· Support SAP vendor registration and maintain vendor records.
· Assist HR with recruitment administration, onboarding, training coordination and employee records.
· Prepare internal announcements, staff communications and engagement activities.
· Support basic IT coordination including asset labelling, SIM card activation and vendor liaison.
· Maintain strong relationships with suppliers, clients and regional offices.
Skills & Experience Required
· Strong proficiency in Windows and MS Office applications.
· Experience in a similar role is essential, ideally with a multinational business.
· Excellent communication skills in English and Arabic.
· Strong organisational, coordination and time‑management abilities.
· Friendly, professional and adaptable approach.
· Ability to handle confidential information with discretion.
· Basic knowledge of HR administration and training coordination.
· Familiarity with LinkedIn and corporate communication tools.
· Ability to manage multiple tasks and deadlines effectively.
Salary - OMR 500 per month
If you are interested in this opportunity, apply via LinkedIn or contact us via [email protected]
