Job Summary
The incumbent will assist to deliver the source-to-contract process along the target process. This includes: (1) creating the scope of work and subsequent RFQs/RFPs based on the requests created by departments, (2) administering the bids analysis, negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners, and (3) support the drafting of contracts for suppliers in alignment with Group Legal. Additionally, the incumbent will assist in maintaining the vendor panel / database as the closest link to suppliers in the Procurement division.
Main Responsibilities
A. Shareholder & Financial:
- Implements KPI’s and best practices for Associate, Procurement Sourcing role.
- Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.
- Act within the limits of the powers delegated to the incumbent.
B. Customer (Internal & External):
- * Assist internal customers in all their procurement requests/activities and seek solution to their requests.
- Follow and deliver Source-to-Contract process in the frame defined by category strategies and panels: - - -
- Ensure the Source-to-Contract process follows the definitions laid out by the category strategy (RFP specifications, negotiation tactics etc).
- Ensure full alignment between the buyers’ team and requesting departments / expense owners, supporting escalations when needed.
- Provide input directly on the analysis of large/complex requests, and the subsequent RFP development, issuance, negotiation, selection and contract drafting.
- Support supplier bids analysis, formal negotiations with vendors, and ensure validation: - -
- Evaluate supplier bids alongside requesting department and/or expense owner, providing analysis as needed.
- Ensure the final vendor selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee.
- Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time.
- Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives.
- Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.
C. Internal (Processes, Products, Regulatory):
* Assist to deliver KPI reporting as required.
* Provide input to Manager & VP Procurement Sourcing on possible improvements to internal processes & policies based on working experiences and knowledge
* D. Learning & Knowledge:
- * Proactively identify areas for professional development of self and undertake development activities.
- Seek out opportunities to remain current with all developments in professional field.
E. Legal, Regulatory, and Risk Framework Responsibilities:
- * Comply with the defined Group Procurement Policies and Procedures.
- Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to,
- Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control
- Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).
- Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.
- Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.
- Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the
- Operational Risk Management requirements.
- Maintain appropriate knowledge to ensure full qualification to undertake the role.
- Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence.
F. Other:
- * Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information.
- Maintaining utmost confidentiality concerning customer and internal bank information obtained during the course of business and provide such information on a need-to-know basis only to Senior Management of QNB, Audit and
- Compliance functions, and relevant Regulators.
- Maintain high professional standards to uphold QNB's reputation and to strengthen its market leadership position.
- All other ad hoc duties/activities related to QNB that management might request from time to time.
Education and Experience Requirements
* University graduate (Bachelors) preferably with a Major in the related field of study,
* No experience required, entry level role
