About the role
We are looking for an organized, detail-oriented Purchasing & Data Entry Assistant to support the daily operations of our independent restaurant group. You will help source and order from vendors, coordinate deliveries, and maintain accurate purchasing and inventory records, working closely with the kitchen, management, and accounts team.
Key responsibilities
- Coordinate daily purchasing requirements with the chef and restaurant manager, including food, beverages, packaging, cleaning products, and operating supplies.
- Obtain supplier quotations and compare prices, quality, availability, and delivery terms.
- Prepare purchase & sales orders and place orders within approved budgets and authorization procedures.
- Follow up with suppliers to ensure deliveries arrive on time and communicate shortages or substitutions to the team.
- Check deliveries against purchase orders and invoices, confirming quantities, prices, quality, and expiry dates.
- Report discrepancies and coordinate returns, replacements, and credit notes.
- Accurately enter purchases, invoices, delivery notes, and stock movements into the restaurant’s software
- Have solid knowledge of QuickBooks
Requirements
- 2 years of experience with accounting, data entry, purchasing or QuickBooks
- Basic knowledge of preparing sales, purchase orders and sales invoices
