We are looking for a Procurement Coordinator with 3–5 years of relevant experience in the cosmetics, beauty or personal care industry to manage purchasing activities, coordinate with suppliers and ensure timely product availability.
Key Responsibilities
- Source cosmetics, beauty products and packaging materials from local and international suppliers.
- Obtain quotations, compare offers and negotiate pricing, payment terms and delivery schedules.
- Prepare purchase orders and follow up on order confirmations, shipments and deliveries.
- Coordinate with sales and warehouse teams to plan purchases based on demand and stock levels.
- Monitor product shelf life, batch details and expiry dates to minimise stock losses.
- Coordinate import documentation, shipping arrangements and customs clearance with logistics partners.
- Maintain supplier records, product details, purchase trackers and procurement reports.
- Resolve shortages, damaged deliveries, quality concerns and supplier discrepancies.
- Coordinate with finance on supplier invoices, payments and reconciliations.
- Support cost savings while maintaining product quality and delivery timelines.
Requirements
- Bachelor’s degree or diploma in Supply Chain, Business Administration or a related field.
- 3–5 years of procurement experience in the cosmetics, beauty or personal care industry.
- Strong understanding of purchasing, inventory planning and supplier coordination.
- Familiarity with cosmetics product documentation, labelling and registration requirements.
- Proficiency in Microsoft Excel and ERP or inventory management systems.
- Strong negotiation, communication and organisational skills.
