PROCUREMENT & CONTRACTS OFFICER
Location: Al Khobar, Eastern Province, Saudi Arabia | Employment: Full-time
We are an established commercial real estate company managing offices, retail/commercial properties, and warehouses in Saudi Arabia. We are seeking a hands-on Procurement & Contracts Officer to manage sourcing, supplier relationships, service contracts, and purchasing controls across our operating properties and development projects.
POSITION SUMMARY
The successful candidate will lead day-to-day procurement activities, obtain competitive quotations, negotiate favorable commercial terms, administer purchase orders and contracts, and coordinate with Engineering, Property Management, Finance, and management. This role reports administratively to Finance & Administration while maintaining independent sourcing and documentation controls.
KEY RESPONSIBILITIES
• Manage the full procurement cycle: purchase requests, RFQs, bid comparisons, negotiations, approvals, purchase orders, and supplier follow-up.
• Source and evaluate contractors for HVAC, electrical, plumbing, elevators, fire and life safety, cleaning, security, and other property services.
• Coordinate tendering and purchasing for construction, refurbishment, and capital expenditure projects in collaboration with Engineering.
• Maintain an approved supplier database; conduct vendor due diligence, performance reviews, and periodic market-price comparisons.
• Prepare, maintain, and track service agreements and purchase contracts, including expiry dates, renewals, warranties, and key commercial terms.
• Ensure purchases comply with company budgets, approval limits, competitive quotation requirements, and conflict-of-interest controls.
• Work with Engineering to verify technical specifications and work completion, while Finance independently verifies invoices and processes payment.
• Maintain accurate procurement records and purchase orders in the company ERP system (Odoo or similar).
• Prepare periodic reports on procurement spending, cost savings, supplier performance, outstanding orders, and upcoming contract renewals.
Skills
REQUIRED QUALIFICATIONS & EXPERIENCE
• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related discipline.
• Approximately 4–7 years of relevant procurement and contracts experience, preferably in commercial real estate, facilities management, construction, or building maintenance.
• Practical experience preparing RFQs, evaluating quotations, negotiating with suppliers, and managing service contracts.
• Familiarity with technical building-service categories and contractor procurement.
• Proficiency in Microsoft Excel and ERP/purchasing systems; experience with Odoo is an advantage. • Good communication, negotiation, documentation, and organizational skills; working proficiency in Arabic and English. • Ability to work from the company office in Al Khobar.
PREFERRED ATTRIBUTES
• Experience supporting multiple commercial buildings or a portfolio of operating properties.
Procurement & Contracts Officer | Al Khobar, Saudi Arabia
• Ability to independently manage purchasing while coordinating effectively with technical and finance teams. • Strong ethics, attention to detail, cost awareness, and commitment to transparent procurement processes.
How to apply: Apply through this Bayt job posting with an updated CV highlighting relevant procurement categories, contract experience, ERP systems used, and notable sourcing achievements.
