Job Summary:
The Personal Assistant to the Group Chief Corporate Affairs Officer will provide administrative and secretarial support to ensure the smooth and efficient management of daily activities. The role involves managing schedules, coordinating meetings, handling correspondence, arranging travel, and following up on important tasks while maintaining a high level of professionalism and confidentiality.
Job Responsibilities
- Manage the daily calendar, appointments, and schedules of the Group Chief Corporate Affairs Officer.
- Coordinate internal and external meetings, including scheduling, sending invitations, and preparing necessary documents.
- Handle incoming emails, phone calls, correspondence, and requests, ensuring timely responses and follow-ups.
- Prepare, format, and proofread letters, reports, presentations, and other official documents.
- Attend meetings when required, prepare meeting minutes, and follow up on assigned action points.
- Arrange business travel, including flight bookings, hotel reservations, transportation, and travel itineraries.
- Coordinate with internal departments, senior management, and external stakeholders on behalf of the executive.
- Maintain proper filing systems and ensure documents and records are organized and updated.
- Assist in coordinating corporate events, official visits, and other departmental activities.
- Monitor pending tasks and follow up with relevant parties to ensure deadlines are met.
- Handle confidential information and sensitive matters with professionalism and discretion.
- Perform other administrative duties as assigned by the Group Chief Corporate Affairs Officer.
Knowledge and Skills:
- 3–4 years of experience as a Personal Assistant, Executive Assistant, Secretary, or Administrative Assistant.
- Good organizational and time-management skills, with the ability to manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Good knowledge of Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
- Strong coordination, follow-up, and interpersonal skills.
- Ability to prepare professional correspondence, reports, and presentations.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently, take initiative, and meet deadlines.
- Good command of English; Arabic language skills are an advantage.
- Bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.
- ERP knowledge, preferably SAP, is an advantage.
