NASS AL-Iraq Holding Group - Design District is hiring an Operations Coordinator
If your qualifications and experience align with the role, we invite you to explore an opportunity with NASS AL-Iraq Holding Group.
We believe that challenges create opportunities for learning, growth, and professional development. We strive to build a workplace where talented people can contribute, grow, and make a meaningful impact.
We welcome qualified talent and value people based on their skills, experience, and potential.
Join us, grow with us, and be part of the future of NASS AL-Iraq.
Location: Baghdad – Al-Mansour
Working Hours: 9 hours / 5 Days per week
Job Type: Full-time - On-site
Reports To: GM
Seniority level: Jr- Mid level
Job Summary
Ensure the daily operations of Design District Company run efficiently and in an organized manner by coordinating projects, resources, and tasks across teams and departments, following up on schedules and deliverables, and managing administrative and documentation procedures, ensuring compliance with deadlines, improving productivity, and achieving the company’s operational goals.
Main Duties and Responsibilities:
- Create, organize, and track project tasks on the ClickUp platform.
- Assign tasks to teams in coordination with department heads.
- Track completion rates and deadlines, and flag delays.
- Ensure that responsibilities and priorities are clear for each team member.
- Coordinate project deliverables and review file completeness before sending them to clients.
- Prepare periodic reports on project progress and operational obstacles.
- Organize daily workflow and ensure that approved operating procedures are followed.
- Coordinate between the DD Studio, DD Academy, and DD Workshop departments.
- Follow up on project needs for resources and services, and coordinate with the relevant parties to provide them.
- Identify operational problems and submit proposals to improve efficiency and reduce wasted time.
- Document work procedures and update them as the company evolves.
- Organize and file contracts, correspondence, meeting minutes, and project files.
- Follow up on administrative procedures related to employees, attendance, and leave in coordination with the relevant parties.
- Prepare meeting schedules and follow up on the implementation of the resulting decisions and actions.
- Ensure that project, employee, and operational document data are kept up to date.
- Follow up on invoices and financial dues related to projects.
- Coordinate the issuing and sending of invoices and follow up on payment status.
- Update records of expenses, payments, and dues in line with approved procedures.
- Coordinate with the finance department or the accountant to provide the required data.
- Alert management to financial obligations and upcoming due dates.
- Coordinate sending project outputs and files to clients according to management’s directions.
- Follow up on administrative comments and requests related to deliverables.
- Ensure that information flows between management and teams clearly and accurately.
- Follow up on commitments agreed with clients and inform management of any delay or change.
Qualifications:
- Bachelor’s degree in Civil Engineering, Project Management, or Business Administration.
- 2–4 years of practical experience in project management, operations coordination, or business administration.
- Experience in engineering firms, architectural design, construction, or companies that manage multiple projects is preferred.
- Experience in tracking schedules, coordinating work teams, monitoring project progress, and preparing operational reports is preferred.
Join our team and be part of a dynamic and supportive work environment where your contributions are valued and recognized. Please apply now to become our next Operations Coordinator
