Company Description Wahat Bin Jfin Trading W.L.L. is a Qatar-based company specializing in hospitality, retail, and F&B development, known for curated lifestyle concepts that emphasize quality, design, and lasting guest experiences. The company owns and operates Mary Café, a premium café brand inspired by European elegance and Doha’s contemporary urban culture. Mary Café has locations in Msheireb Downtown and Gewan Island, offering artisanal breakfast, fine desserts, and specialty coffee. Across its operations, Wahat Bin Jfin focuses on passion, precision, and high standards of service. Team members are expected to contribute to thoughtfully designed spaces and an elevated guest experience.
Role Description This is a full-time, on-site Office Secretary role based in Doha, Qatar. The Office Secretary supports daily office operations, including managing correspondence, maintaining records, preparing documents, and organizing schedules and appointments. Responsibilities include greeting visitors, handling phone and email inquiries, and coordinating with internal teams to ensure smooth communication and workflow. The role also involves assisting executives with administrative tasks, arranging meetings, and maintaining office supplies and basic logistics. The Office Secretary is expected to uphold a professional, service-oriented approach that aligns with the company’s hospitality standards.
Qualifications
- * Strong clerical skills, including document preparation, filing, data entry, and maintaining organized office records.
- Effective communication skills, with the ability to interact professionally with guests, colleagues, and external partners.
- Experience in company secretarial work, such as handling official correspondence, supporting documentation, and basic compliance-related tasks.
- Executive administrative assistance skills, including calendar management, meeting coordination, and general support for leadership.
- Customer service skills, with a focus on hospitality, responsiveness, and creating a positive experience for guests and visitors.
- Proficiency in standard office software (e.g., MS Office suite) and comfort with email and scheduling tools.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
- Prior experience in hospitality, F&B, or retail environments is an advantage.
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Ability to work on-site in Doha, Qatar, and collaborate effectively with a diverse team.
