Deep Knowledge Group runs a portfolio of longevity and health-tech brands and products. We have a large marketing and technology plan, and most of it depends on people across several departments. We are looking for a Project Manager who makes sure that what was agreed actually gets done.
The role
You will be the person who turns plans into delivered work. You take requirements from other departments and write them up as clear, agreed requests, link tasks that depend on each other, and chase every open item until it is closed. You work closely with the Head of MarTech and take the coordination load off them.
We are looking for someone with high ownership. A missed deadline is your problem until it is solved, and you do not stop at the first excuse. You do not need formal authority to get results. You need clarity, persistence and a good record of what was agreed.
What you will do
- Receive requests from other departments, ask the questions that make them clear, and write them up with an owner, an outcome and a date
- Map dependencies between tasks and warn early when one delay will move others
- Follow up with colleagues and vendors who miss commitments, and escalate with a short summary and a recommendation when follow-up fails
- Manage briefs, deadlines and acceptance for freelancers and external vendors
- Keep our internal project panel accurate, run the weekly review and prepare regular written updates for management
- Keep the Head of MarTech on track by reminding them of decisions and approvals waiting on them
- Handle the small tasks that stop things moving, such as scheduling, access requests, document chasing and meeting notes with action lists
What the environment is like
We are a research organisation with a lot of process and regular reporting. Everything is run in English: meetings, messages, documents and reports. Many of the people you will depend on have their own priorities and no formal obligation to you, so you will succeed through persistence and a clear record. You need to be comfortable chasing senior colleagues repeatedly, escalating without apologising for it, and reminding your own manager of what is waiting on them.
The team moves fast and has no technical limits on tooling. We work roughly 8:00 to 18:00 UK time, so you need good overlap with those hours.
What we are looking for
- Fluent English, written and spoken (C1 or higher). This is essential: you will write requirements and reports, run calls, and chase people in English every day
- High ownership: you treat a missed deadline as your own, and you do not stop until the item is closed
- 3+ years in project management, coordination or operations, or as an executive or chief-of-staff assistant, ideally across several teams
- A track record of getting results from people you do not manage
- Clear, structured writing: requirements, status updates and meeting notes others can act on
- Comfort pushing back on vague requests and holding senior people to commitments, politely and persistently
- Practical AI fluency: you use AI tools to draft, summarise and track, and you check the output
- You learn tools fast. We use a company project panel, Google Workspace, Slack and HubSpot, and no single tool is a requirement
- Nice to have: marketing or web project experience, vendor or freelancer management, fluent Russian
