Role DescriptionWe are seeking a well-organized and proactive Logistics Executive / Logistics Coordinator to support daily logistics operations and ensure the smooth movement of goods throughout the supply chain. This role involves coordinating shipments, monitoring delivery schedules, maintaining accurate logistics records, and communicating with suppliers, transport providers, warehouse teams, and internal departments.
The successful candidate will help ensure that goods are collected, stored, dispatched, and delivered efficiently while meeting operational requirements and customer expectations. Strong coordination skills, attention to detail, and the ability to manage multiple tasks are essential for maintaining reliable logistics processes.
Key Responsibilities
- Coordinate inbound and outbound shipments, deliveries, collections, and transportation arrangements.
- Communicate with freight forwarders, shipping agents, transport companies, suppliers, and warehouse personnel to confirm shipment details and delivery schedules.
- Monitor shipment progress, track delivery status, and follow up on delays, discrepancies, or unexpected transportation issues.
- Prepare and maintain shipping documents, delivery orders, invoices, packing lists, and other logistics-related records.
- Assist with inventory movement, stock transfers, warehouse coordination, and shipment documentation to maintain accurate records.
- Liaise with internal departments to ensure orders are processed correctly and goods are delivered according to agreed schedules.
- Support the resolution of delivery discrepancies, damaged goods, missing shipments, and other logistics-related concerns.
- Review transportation arrangements and logistics costs while identifying opportunities to improve efficiency and reduce unnecessary expenses.
- Maintain organized records and prepare operational reports covering shipment status, delivery performance, inventory movements, and logistics activities.
- Ensure that logistics procedures comply with company policies, documentation requirements, and applicable transportation regulations.
- Contribute to continuous improvements in workflow, shipment coordination, and overall supply chain performance.
Qualifications
- * Diploma, bachelor's degree, or equivalent qualification in Logistics, Supply Chain Management, Business Administration, Transportation, or a related field is preferred.
- Understanding of logistics coordination, shipment procedures, transportation planning, warehouse operations, and inventory movement.
- Strong organizational and time-management skills, with the ability to prioritize tasks and coordinate multiple shipments simultaneously.
- Clear written and verbal communication skills for coordinating with suppliers, logistics partners, warehouse teams, and internal stakeholders.
- Good attention to detail when preparing documents, updating shipment records, and checking delivery information.
- Ability to identify operational issues, follow up promptly, and coordinate practical solutions.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook; familiarity with logistics management systems or enterprise resource planning (ERP) software is an advantage.
- Ability to work collaboratively across departments while maintaining accuracy and meeting operational deadlines.
- A responsible, flexible, and service-oriented approach to daily logistics activities.
- Professional integrity and a commitment to maintaining accurate records, protecting confidential information, and following established procedures.
