Role Purpose
The HR Specialist will be responsible for managing day-to-day Human Resources operations and employee administration across the company, with a strong focus on Saudi labor law, government compliance, employee services, payroll, and HR documentation.
The role will support the company’s growth by ensuring efficient HR processes, maintaining accurate employee records, managing government-related HR requirements, and providing effective support to employees and management.
Key Responsibilities
1. HR Operations & Employee Administration
- Manage day-to-day HR operations and employee lifecycle activities.
- Maintain accurate and up-to-date employee records, contracts, and HR documentation.
- Support employee onboarding, transfers, promotions, resignations, and exits.
- Develop and maintain HR procedures, forms, and documentation in line with company requirements.
- Handle employee inquiries and provide timely support on HR-related matters.
- Support the implementation and continuous improvement of HR policies and procedures.
2. Saudi Labor Law & Compliance
- Ensure HR practices and employee documentation comply with Saudi Labor Law and applicable regulations.
- Monitor compliance requirements related to Saudization/Nitaqat and GOSI.
- Maintain accurate employee data and ensure timely completion of required regulatory processes.
- Support internal and external HR audits and provide required documentation.
- Stay updated on changes in Saudi labor regulations and government requirements.
3. Government Relations & HR Platforms
- Manage and follow up on HR-related government transactions through Qiwa, Muqeem, GOSI, and other relevant MHRSD platforms.
- Handle employee registration, updates, transfers, and other government-related HR procedures.
- Coordinate visa, work permit, and Iqama processes for expatriate employees.
- Follow up on employee sponsorship and related government requirements.
- Act as a key HR contact for government-related employee matters.
4. Payroll & Salary Administration
- Prepare and process monthly payroll inputs and ensure accurate salary administration.
- Review attendance, deductions, allowances, overtime, and other payroll-related elements.
- Coordinate with finance or payroll providers to ensure timely and accurate salary payments.
- Ensure payroll calculations comply with Saudi Labor Law and company policies.
- Resolve employee payroll and salary-related queries.
5. Leave & Employee Benefits
- Manage employee leave requests and maintain accurate leave balances.
- Monitor annual, sick, emergency, and other types of employee leave.
- Calculate and maintain annual air-ticket provisions/allowances where applicable.
- Ensure employee benefits and entitlements are administered accurately and consistently.
- Maintain accurate records of employee benefits and provisions.
6. End-of-Service Benefits
- Calculate and manage End-of-Service Benefits (EOSB) in accordance with Saudi Labor Law and company policies.
- Prepare EOSB calculations for resignations, terminations, and employee exits.
- Ensure final settlements are accurately calculated and processed on time.
- Maintain proper documentation for employee separation and final settlement.
7. Recruitment & Onboarding Support
- Support recruitment activities across different functions based on business requirements.
- Coordinate candidate documentation, interviews, offers, and employment contracts.
- Support the onboarding process for Saudi and expatriate employees.
- Ensure all required documentation and government procedures are completed before and after joining.
8. HR Reporting & Records
- Prepare regular HR reports covering headcount, turnover, leave, payroll, employee status, and other HR metrics.
- Maintain accurate HR databases and personnel files.
- Track employee documentation, work permits, Iqamas, contracts, and other relevant records.
- Ensure all HR records are properly organized and up to date.
Requirements & Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 5+ years of relevant HR experience, preferably within a company operating in Saudi Arabia.
- Strong, hands-on knowledge of Saudi Labor Law and HR regulations.
- Proven experience with GOSI, Qiwa, Muqeem, MHRSD, and other Saudi government HR platforms.
- Practical experience managing Saudization/Nitaqat requirements.
- Experience handling expatriate employee documentation, visas, Iqamas, work permits, and sponsorship processes.
- Strong experience in payroll administration, employee leave, benefits, EOSB, and final settlements.
- Experience working in a growing SME or fast-paced business environment is preferred.
- Good knowledge of Egyptian Labor Law is a plus.
