Job description:
Job Title: HR Assistant.
Company: SAS- Toyota Dealer.
Location: Erbil.
Role Overview
The HR Assistant will support the Human Resources department in daily HR operations. This role focuses on payroll administration, employee records and HR system updates, recruitment coordination, onboarding support, and employee engagement activities.
Key Responsibilities
- Payroll Administration: Preparation and processing of payroll on a bi-weekly/monthly basis. Ensure accuracy in the calculation of wages, deductions, and benefits.
- Staff overtime coordination: Collect and coordinate the branch staff overtimes, cross-check the overtime sheet with the attendance data, submit for final check, and follow up on the approval sequence.
- Maintain Leaves Record: Acquire the leaves applied by the Branch staff, keep the leaves records updated in the HR system(s).
- Filing and Documentation: Maintain and update employee records, both physical and electronic.
- Ensure all files are organized, up-to-date, and comply with company policies and legal requirements.
- Keep HR Systems updated: update the HR information system, ensure data accuracy, upload the required employee files, and enter employees’ leaves into the system on Daily/Monthly basis.
- Onboarding: Handle onboarding of new joiners, ensuring the preparation of required documentation.
- Monthly Probation Period Evaluations: Prepare the evaluation forms for the employees in the probation period, and coordinate with the department managers; follow up for the required signatures according to the approval sequence.
- Contracts: Prepare Contract drafts, submit to review, and coordinate for required approvals.
- Organization Chart Update: Keep the organization chart updated by sending an update report to related personnel on a monthly basis.
- HR Procedure Forms: Prepare and follow up on the HR related procedure forms.
- TOS required preparations: ensure necessary arrangements required for TOS on a quarterly basis, as per the instructions from HR Manager/Supervisor.
- Staff Business Trips: Coordinate with Ticketing and admin departments to ensure ticket and accommodation, and transportation allocation for the employees who go on business trips.
- Visa Applications and IQAMA Updates: Coordinate with the Visa department for Visa applications of expats and IQAMA updates.
- PMS Coordination and Documentation: Ensure the acquisition of Performance Management System documentation, and follow up with the department managers for the process.
- Employee Support: Assist in answering employee queries regarding payroll, benefits, and HR policies.
- Company Policy Compliance: Ensure employees’ compliance with the company internal policies in all HR related activities.
- Staff Appearance Policy Compliance Monitoring: Monitor daily staff appearance, according to the company policy, report non-compliance to HR Supervisor/Manager, inform the employees of any appearance policy violations.
- Other Duties: Perform additional HR-related tasks, requested, communicated, and clarified by the HR Manager/ Supervisor.
Required Qualifications:
- Bachelor’s degree in Law, Business Management, Business Administration, Psychology, or a related field.
- 1–2 years of HR experience.
- Entry-level knowledge and practical experience of HR functions.
- Advanced English language proficiency ( Written & Spoken).
- Advanced Arabic language proficiency ( Written & Spoken).
- Native or advanced Kurdish proficiency ( Written & Spoken).
- Strong computer skills, particularly in Microsoft Excel and Outlook.
- Strong communication and reporting skills.
- Having good knowledge of the Iraqi Labor Law, Social Security, and personal income Tax Laws.
