We're Hiring: Front Desk & Corporate Services Ambassador (2 Positions)
üìç Beirut Office ‚Äì Sin El Fil, Lebanon
üïí Full-time |
ABOUT THE ROLE
Our client, a regional engineering and design group with offices in Beirut, Dubai and Riyadh, is looking for Front Desk & Corporate Services Ambassadors to join its Beirut office.
This is more than a reception role. You will be the face of the company for every client, consultant and visitor who walks in, and the person who keeps the office running smoothly behind the scenes: facilities, utilities, vendors, petty cash, records and HR administration.
KEY RESPONSIBILITIES
Front of House & Visitor Experience
• Welcome clients, consultants, candidates and visitors with a polished, professional presence
• Manage the main phone line and general enquiries inbox, responding the same working day
• Prepare meeting rooms and hospitality for client and leadership meetings
• Handle incoming/outgoing mail and couriers, including shipments to the Dubai and Riyadh offices
Office Operations & Facilities
• Run the office day to day: cleanliness, pantry, stationery, meeting rooms and workstations
• Ensure uninterrupted utilities: EDL, generator and fuel, water, and backup internet
• Coordinate with the landlord, building management and maintenance contractors
• Maintain the asset register, keys and access cards
• Supervise the office assistant and cleaning services
HR & Administration Support
• Track attendance and leave, collect documents and issue HR letters
• Support onboarding/offboarding, NSSF registrations and work permit files
• Arrange travel, accommodation and visas for staff and visitors
• Manage document flow, originals and legalisation between Beirut, Dubai and Riyadh
• Keep company licences and certificates up to date, with expiry dates tracked
REQUIREMENTS
• Bachelor's degree in Business Administration, Office Management or a related field
• 5–8 years in reception, office administration or office management
• At least 3 years in an engineering, contracting, design or professional services firm in Lebanon
• Experience running an office as a whole, not reception only
• Working knowledge of NSSF and Ministry of Labour procedures
• Experience with dual-currency petty cash (USD/LBP) and vendor administration
• Confident with MS Office (Outlook, Word, Excel, Teams)
• Fluent Arabic and English; French is a plus
• Excellent presentation, service mindset and composure under pressure
NICE TO HAVE
• Experience in a construction or design company
• Exposure to ERP (Microsoft Dynamics) or HR systems
