Job Description – Finance Executive
Department: Finance
Reports To: Finance Manager
Location: Dubai, UAE
Job Purpose
The Finance Executive will be responsible for managing the company's day-to-day financial operations, maintaining accurate financial records, monitoring transactions, processing payments, and supporting financial reporting and compliance.
The role requires a good understanding of real estate brokerage operations, particularly agent commission calculations, property transaction settlements, developer commission receivables, VAT compliance, and financial reconciliations.
Key Responsibilities
- Accounts Payable & Receivable
- Manage daily accounts payable and receivable transactions.
- Process supplier invoices, payment requests, and expense claims.
- Monitor outstanding receivables and follow up on overdue payments.
- Maintain accurate records of customer, supplier, and developer accounts.
- Reconcile payments received against outstanding invoices and commissions.
- Real Estate Commission Management
- Prepare and verify agent commission calculations based on approved commission structures.
- Process agent commission payouts in accordance with company policies and payment approvals.
- Maintain commission records for agents, team leaders, and referral partners.
- Track commissions receivable from developers and external brokerage companies.
- Follow up on pending developer commission payments and maintain an updated receivables tracker.
- Verify commission entitlements against signed agreements, deal records, and approved commission sheets.
- Maintain accurate records of commission deductions, advances, adjustments, and outstanding balances.
- Transaction & Deal Reconciliation
- Review financial details of property transactions against approved deal submissions.
- Verify booking amounts, deposits, brokerage fees, VAT, and other applicable charges.
- Reconcile transaction records with CRM/Bitrix and internal finance records.
- Coordinate with Sales Administration and Sales teams to resolve discrepancies in deal documentation and financial information.
- Ensure all financial transactions are supported by appropriate documentation and approvals.
- General Accounting & Bookkeeping
- Record daily financial transactions in the accounting system.
- Maintain general ledgers, journals, and supporting financial schedules.
- Perform bank reconciliations and cash-flow monitoring.
- Maintain petty cash records and reconcile expenses.
- Assist with monthly closing and preparation of management accounts.
- Monitor departmental expenses against approved budgets.
- VAT & Regulatory Compliance
- Assist in preparing VAT returns and maintaining VAT records in accordance with UAE regulations.
- Ensure invoices, credit notes, and supporting documents comply with applicable FTA requirements.
- Maintain proper documentation for tax audits and financial reviews.
- Coordinate with external auditors and tax consultants when required.
- Payroll & Employee Financial Coordination
- Coordinate with HR on monthly payroll inputs and employee-related financial adjustments.
- Verify approved deductions, advances, reimbursements, and commission payments.
- Support WPS preparation and payroll reconciliations.
- Maintain records of employee financial settlements and outstanding balances.
- Financial Reporting
- Prepare daily, weekly, and monthly financial reports.
- Maintain updated reports on:
- Developer commission receivables.
- Agent commission payouts.
- Outstanding customer and supplier balances.
- Company expenses and cash flow.
- Pending deal settlements.
- Assist in preparing financial statements and management reports.
- Highlight discrepancies, overdue payments, and unusual financial transactions to management.
- Internal Controls & Documentation
- Ensure all payments and financial transactions follow the company's approval matrix.
- Maintain organized financial records and supporting documentation.
- Ensure confidentiality of company and employee financial information.
- Identify process gaps and recommend improvements to financial controls.
Qualifications & Experience
- Bachelor's degree in Accounting, Finance, or a related discipline.
- 2–4 years of relevant finance or accounting experience.
- Previous experience in UAE real estate brokerage is highly preferred.
- Good understanding of UAE VAT regulations and accounting practices.
- Experience handling commission calculations and agent settlements is an advantage.
- Familiarity with accounting software and ERP systems.
- Advanced MS Excel skills.
- Experience with CRM systems, particularly Bitrix24, is an advantage.
Required Skills & Competencies
- Strong numerical and analytical skills.
- High level of accuracy and attention to detail.
- Strong reconciliation and problem-solving abilities.
- Ability to manage multiple transactions and deadlines.
- Good communication and coordination skills.
- Integrity and confidentiality in handling financial records.
- Ability to work independently and within a team.
Key Performance Indicators (KPIs)
- Accuracy and timely completion of agent commission calculations.
- Timely processing of approved supplier and agent payments.
- Accuracy of bank, ledger, and transaction reconciliations.
- Timely follow-up and collection of developer commission receivables.
- Timely preparation of monthly financial reports.
- Accuracy and compliance of VAT documentation.
- Timely closure of outstanding financial discrepancies.
- Proper maintenance of financial records and supporting documents.
