Role Description The Executive Secretary is a full-time, on-site role based in Riyadh, Saudi Arabia. The individual in this position will manage daily executive administrative tasks, including scheduling meetings, organizing calendars, CRM assistance, current client coordination, and preparing correspondence and reports. The role includes maintaining organized records and files, handling incoming and outgoing communications, and supporting company secretarial activities such as drafting minutes and preparing documents for internal and external stakeholders. The Executive Secretary will serve as a key point of contact for clients and partners, provide courteous customer service, and ensure efficient office operations. This role requires close collaboration with the design and management teams to support ongoing projects and business activities.
Qualifications
- Candidates should possess strong clerical skills, including document preparation, filing, and data entry.
- Candidates should possess excellent communication skills, both written and verbal, for professional interaction with executives, clients, and partners.
- Candidates should possess experience in company secretarial work, such as drafting minutes, preparing official records, and supporting executive-level documentation.
- Candidates should possess executive administrative assistance capabilities, including calendar management, travel coordination, meeting organization, and report preparation.
- Candidates should possess customer service skills to manage inquiries, support clients, and represent the company in a professional manner.
- Additional beneficial qualifications include strong organizational and time-management skills, proficiency with office software (e.g., MS Office or equivalent), attention to detail, and the ability to handle confidential information responsibly.
- Prior experience in an executive support or office administration role is preferred; a relevant diploma or degree in business administration or a related field is an advantage.
