Executive Office Manager
مدير مكتب معاون المدير المفوض / رئيس قطاع الأعمال
Location: Baghdad, Iraq
Employment Type: Full-Time
Department: Office of the Deputy CEO / Head of Business Sector
Reporting To: Deputy CEO / Head of Business Sector
About the Role
Bank of Baghdad is looking for a highly organized and experienced Executive Office Manager to join the Office of the Deputy CEO / Head of Business Sector.
The successful candidate will be responsible for managing executive office operations, coordinating with various departments, monitoring the implementation of management decisions and strategic plans, and preparing executive reports to support effective decision-making and achieve the Bank's strategic objectives.
Key Responsibilities
- Manage and organize the daily operations of the Deputy CEO's office, ensuring efficiency and effectiveness.
- Coordinate internal and external executive meetings, including scheduling, agenda preparation, and documentation.
- Prepare meeting minutes and follow up on management decisions, recommendations, and action plans.
- Monitor the implementation of the Bank's strategic plans and departmental objectives.
- Prepare daily, weekly, monthly, quarterly, and annual executive and performance reports.
- Coordinate with departments and business units to ensure timely completion of assigned activities.
- Monitor business units' budgets and compare actual performance against approved plans.
- Follow up on internal audit reports, inspection findings, and regulatory observations related to business units.
- Ensure timely implementation of corrective actions and management recommendations.
- Maintain accurate records, executive correspondence, and confidential documents.
- Support effective communication and coordination between senior management and internal stakeholders.
Requirements
- Bachelor's degree in Business Administration, Economics, Finance, Accounting, Banking, or a related field.
- Minimum 5–8 years of professional experience in banking or administrative operations.
- Proven experience in executive office management or supporting senior management.
- Strong experience in executive reporting, data analysis, and performance monitoring.
- Excellent organizational, time management, and prioritization skills.
- Strong communication, coordination, and interpersonal skills.
- Ability to prepare executive presentations, business summaries, and management reports.
- Strong problem-solving skills, initiative, and attention to detail.
- Ability to work under pressure and manage multiple responsibilities simultaneously.
- High level of professionalism, discretion, and confidentiality.
Banking Knowledge
- Good understanding of banking operations, policies, and procedures.
- Knowledge of banking regulatory and compliance requirements.
- Familiarity with internal audit processes, performance monitoring, and corrective action follow-up.
- Understanding of business unit performance and budget monitoring.
Certifications
- Relevant professional certifications in Business Administration, Executive Management, or Project Management are considered an advantage.
Working Days, Hours & Benefits
- Working Days: Sunday to Thursday.
- Sunday – Wednesday: 8:00 AM – 3:30 PM.
- Thursday: 8:00 AM – 2:30 PM.
- Weekly Days Off: Friday and Saturday.
- Official Holidays: All officially declared Iraqi government public holidays are observed, subject to applicable banking regulations and the Bank's policies.
- Medical Insurance: Medical insurance coverage provided by the Bank.
- Social Insurance: Social security coverage in accordance with Iraqi labor laws and applicable regulations.
Join Bank of Baghdad and contribute to strengthening executive operations, supporting strategic decision-making, and driving organizational excellence.
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